Proactive Executive Assistant - Hybrid, Calendar & Events

Russell Tobin; Saint Paul (MN); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Healthcare (medical/dental/vision)

401(k) retirement plan

Life & disability insurance

Employee assistance program

Legal support

Pet insurance

Employee discounts

Job summary

PrideGlobal is seeking an Administrative Assistant to support executives in a hybrid role. The position requires 3+ years of administrative experience and a proactive, detail-oriented approach. You will manage calendars, prepare for meetings, flag time-sensitive emails, take notes, and coordinate team events such as Cyber Awareness Month.

This is a 12-month temp-to-perm opportunity. Ideal candidates will work independently, handle multiple priorities, and have strong communication skills.

Qualifications

• 3+ years of Administrative Assistant experience.
• Executive support experience preferred.
• Highly proactive, organized, and accountable.
• Strong communication and attention to detail.
• Ability to work autonomously and manage multiple priorities.
• Event coordination experience is a plus.

Responsibilities

• Manage and proactively maintain the executive's calendar.
• Help prepare for upcoming meetings, events, and commitments.
• Monitor and flag important or time-sensitive emails.
• Take meeting notes and track follow-ups.
• Coordinate team events and activities, including Cyber Awareness Month in October.
• Connect the dots across priorities and take ownership of tasks from start to finish.
• Work independently and proactively anticipate needs.

Skills

Administrative experience

Calendar management

Proactive

Event coordination

Job description

PrideGlobal is seeking an Administrative Assistant to support executives in a hybrid role. The position requires 3+ years of administrative experience and a proactive, detail-oriented approach. You will manage calendars, prepare for meetings, flag time-sensitive emails, take notes, and coordinate team events such as Cyber Awareness Month.

This is a 12-month temp-to-perm opportunity. Ideal candidates will work independently, handle multiple priorities, and have strong communication skills.