High-Impact Executive Assistant — Hybrid, Part-Time

Addison Group; Menlo Park (CA); Hybrid; USD 69,000 - 83,000; Part time

Benefits offered by this job

Hybrid schedule

3-day workweek (Tue-Thu)

Competitive $60/hour

Opportunity to support a senior-level

Potential for extension

Collaborative environment

Job summary

Addison Group is seeking a polished Temporary Executive Assistant in Menlo Park, CA to support a senior leader during a period of transition. This role manages a complex calendar, coordinates travel, and assists with expense management in a hybrid, 24-hour weekly schedule.

The ideal candidate will work independently, handle confidential information with discretion, and communicate professionally with internal and external stakeholders.

Qualifications

• Bachelor's degree required.
• Previous experience providing direct support to a senior-level executive.
• Ability to independently manage a complex and fast-moving executive calendar.
• Strong organizational and prioritization skills with the ability to manage multiple competing requests.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and sound judgment.
• Ability to work independently and take initiative without extensive direction.
• Stable professional work history with demonstrated longevity in previous positions.
• Advanced proficiency with Outlook and Microsoft Office.
• Comfortable working with Zoom and other standard business technology.

Responsibilities

• Manage a busy executive calendar, scheduling and coordinating meetings.
• Evaluate priorities and allocate time accordingly.
• Coordinate domestic and international travel, including flights and lodging.
• Arrange meals, events, and logistics for travel and meetings.
• Organize receipts and assist with submitting and reconciling expenses.
• Support with expense reporting using an expense system.
• Assist with meeting preparation with requested materials.
• Serve as professional contact with internal and external stakeholders.
• Handle confidential information with discretion.
• Anticipate needs and address administrative priorities.

Skills

Executive support

Calendar management

Travel coordination

Expense management

Communication skills

Discretion

Independence

Zoom

Outlook

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Addison Group is seeking a polished Temporary Executive Assistant in Menlo Park, CA to support a senior leader during a period of transition. This role manages a complex calendar, coordinates travel, and assists with expense management in a hybrid, 24-hour weekly schedule.

The ideal candidate will work independently, handle confidential information with discretion, and communicate professionally with internal and external stakeholders.