Hybrid Executive Assistant for High-Impact Leaders

NAVEX Global, Inc.; Lake Oswego (OR); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Meaningful Purpose

High-Performance Environment

Candid, Supportive Culture

Growth That Matters

Rewards for Results

Job summary

NAVEX Global, Inc. is seeking an Administrative Assistant to provide reliable support to multiple executives and their teams in a hybrid work environment.

You will manage calendars, travel, and essential business materials, while maintaining professionalism and discretion in a fast-paced setting. The ideal candidate has 3+ years of experience in executive or administrative roles, excels at multitasking, and communicates clearly with stakeholders at all levels.

Qualifications

• 3+ years of executive or administrative assistant experience in a fast-paced or corporate environment.
• Exceptional multitasking, organizational and time-management skills.
• Strong verbal and written communication skills.
• High level of professionalism and discretion with confidential information.
• Proficiency in MS Office Suite and collaboration tools (Teams, Slack).
• Culture agility to thrive in a candid environment that values innovation and follow-through.
• AI readiness and willingness to use emerging technologies to elevate work.

Responsibilities

• Provide administrative support to multiple executives, tailoring support to each leader’s priorities and needs.
• Manage calendars, schedule meetings, and help leaders stay organized and prepared.
• Coordinate meetings with agendas, materials, logistics, and follow-up.
• Arrange domestic travel and manage itineraries and expenses.
• Prepare and format presentations, reports, and other business materials.
• Serve as a professional point of contact for internal and external stakeholders; route requests and ensure follow-through.
• Coordinate team meetings, offsites, customer meetings, and events.
• Track deadlines, action items, and follow-ups.
• Handle confidential information with discretion and professionalism.
• Collaborate with other administrative team members to provide coverage.
• Partner with executives and teams to ensure smooth operations.

Skills

Executive support

Multitasking

Time management

Communication

Discretion

MS Office

Teams

Slack

Tools

MS Office Suite

Teams

Slack

Job description

NAVEX Global, Inc. is seeking an Administrative Assistant to provide reliable support to multiple executives and their teams in a hybrid work environment.

You will manage calendars, travel, and essential business materials, while maintaining professionalism and discretion in a fast-paced setting. The ideal candidate has 3+ years of experience in executive or administrative roles, excels at multitasking, and communicates clearly with stakeholders at all levels.