Executive Administrative Assistant — Hybrid Support to Leaders

Netclaim; Lake Oswego (OR); Hybrid; USD 77,000 - 94,000; Full time

Benefits offered by this job

Meaningful Purpose

High-Performance Environment

Supportive Culture

Growth Opportunities

Rewards for Results

Job summary

NAVEX is seeking a proactive Administrative Assistant to provide dependable support to multiple executives in a fast-paced hybrid environment. You will manage calendars, coordinate meetings and travel, and prepare materials with professionalism and discretion.

The role requires excellent communication, strong organization, and the ability to juggle competing priorities while handling confidential information.

Qualifications

• 3+ years of executive or administrative assistant experience.
• Proven multitasking and prioritization in fast-paced environments.
• Strong verbal and written communication skills.
• Discretion handling confidential information with professionalism.
• Proficiency in MS Office and collaboration tools.

Responsibilities

• Provide administrative support to multiple executives and teams.
• Manage calendars, schedule meetings, and keep leaders organized.
• Coordinate meetings, agendas, materials, logistics, and follow-up.
• Arrange domestic travel and manage itineraries and expenses.
• Prepare and format presentations, reports and other materials.
• Serve as professional contact for internal/external stakeholders.
• Coordinate team meetings, events, and offsites.
• Track deadlines, action items, and follow-ups.
• Handle confidential information with discretion and professionalism.

Skills

Calendar management

Meeting coordination

Travel coordination

Presentation formatting

Stakeholder communication

Confidential information handling

MS Office

Microsoft Teams

Slack

Organizational skills

Time management

Culture agility

AI readiness

Tools

MS Office Suite

Microsoft Teams

Slack

Job description

NAVEX is seeking a proactive Administrative Assistant to provide dependable support to multiple executives in a fast-paced hybrid environment. You will manage calendars, coordinate meetings and travel, and prepare materials with professionalism and discretion.

The role requires excellent communication, strong organization, and the ability to juggle competing priorities while handling confidential information.