Hybrid Exec Administrative Assistant – High-Impact Support

NAVEX; Lake Oswego (OR); Hybrid; USD 85,000 - 115,000; Full time

Job summary

NAVEX is seeking a proactive Administrative Assistant to provide dependable support to multiple executives in a hybrid environment. You will help manage calendars, coordinate meetings and travel, organize information, and support day-to-day business operations with professionalism, accuracy, and discretion in a fast-paced setting.

The ideal candidate will have a proven track record of handling competing priorities, facilitating smooth operations, and communicating effectively with stakeholders

Qualifications

• 3+ years of executive or administrative assistant experience in a fast-paced or corporate environment.
• Exceptional multitasking, organizational and time-management skills.
• Strong verbal and written communication skills.
• High level of professionalism and discretion with confidential information.
• Proficiency in MS Office Suite and collaboration tools (Teams, Slack).
• Culture Agility and AI readiness.

Responsibilities

• Provide administrative support to multiple executives, tailoring support to each leader's priorities and business needs.
• Manage calendars, schedule meetings, and help leaders stay organized and prepared.
• Coordinate meetings including agendas, materials, logistics, and follow-up.
• Arrange domestic travel and manage itineraries and expenses.
• Prepare and format presentations, reports, and other business materials.
• Serve as a professional point of contact for internal and external stakeholders.
• Coordinate team meetings, offsites, customer meetings, and events.
• Track deadlines, action items, and follow-ups.
• Handle confidential information with discretion and professionalism.

Skills

Executive Support

Calendar Management

Travel Coordination

Presentation Prep

Stakeholder Communication

Confidentiality

MS Office

Teams

Slack

AI Readiness

Tools

MS Office Suite

Teams

Slack

Job description

NAVEX is seeking a proactive Administrative Assistant to provide dependable support to multiple executives in a hybrid environment. You will help manage calendars, coordinate meetings and travel, organize information, and support day-to-day business operations with professionalism, accuracy, and discretion in a fast-paced setting.

The ideal candidate will have a proven track record of handling competing priorities, facilitating smooth operations, and communicating effectively with stakeholders