Part-Time Administrative Assistant: Office & Travel Support

Environmental Science Associates, Inc.; Portland (OR); On-site; USD 30,000 - 40,000; Part time

Job summary

Environmental Science Associates (ESA) seeks an Administrative Assistant to support the Portland Office and regional requests. This part-time role (24 hours/week, 3 days in-office) requires strong Office Suite skills, travel ability, and experience supporting multiple teams.

The ideal candidate has 2+ years in an admin role, with proficiency in Outlook, Word, Excel, and PowerPoint, and a customer-service mindset. Must be able to lift up to 50 lbs and travel to Bend, OR as needed.

Qualifications

• Two years of administrative support experience with multiple groups or managers.
• Proficient in Word, Excel, PowerPoint and Outlook; strong written communication.
• Ability to manage calendars, meetings, and travel logistics.
• Experience in a consulting environment is a plus.

Responsibilities

• Provide administrative, clerical, and production support to staff.
• Set up meetings, manage calendars, and coordinate travel logistics.
• Maintain office supplies, equipment, and documentation records.
• Support onboarding and regional admin pool tasks as needed.
• Assist with events, conferences, and travel arrangements for project teams.

Skills

Office Suite

Outlook

Word

Excel

PowerPoint

Communication

Customer service

Multitasking

Education

Associate degree in communications or business

2 years equivalent work experience

Tools

MS Teams

Zoom

Office apps (MS Outlook/Word/Excel/PowerPoint)

Job description

Environmental Science Associates (ESA) seeks an Administrative Assistant to support the Portland Office and regional requests. This part-time role (24 hours/week, 3 days in-office) requires strong Office Suite skills, travel ability, and experience supporting multiple teams.

The ideal candidate has 2+ years in an admin role, with proficiency in Outlook, Word, Excel, and PowerPoint, and a customer-service mindset. Must be able to lift up to 50 lbs and travel to Bend, OR as needed.