Executive Administrative Assistant — Multi-Executive Support

NAVEX; Portland (OR); Hybrid; USD 77,000 - 94,000; Full time

Job summary

NAVEX in Portland, Oregon, is seeking an Administrative Assistant to provide dependable support to multiple executives in a fast-paced, hybrid environment. You will manage calendars, coordinate travel, organize information, and prepare presentations and reports.

The ideal candidate has 3+ years of executive or administrative experience, excellent organizational and communication skills, and the ability to handle confidential information with discretion.

Qualifications

• 3+ years of executive or administrative assistant experience.
• Excellent multitasking and organizational skills.
• Strong verbal and written communication skills.
• High level of professionalism and discretion with confidential information.
• Proficiency in MS Office Suite and collaboration tools.

Responsibilities

• Provide administrative support to multiple executives, tailored to leaders’ priorities and needs.
• Manage calendars, schedule meetings, and keep teams organized.
• Coordinate meetings, including agendas, materials, logistics, and follow-up.
• Arrange domestic travel and manage itineraries and expenses.
• Prepare and format presentations, reports, and other business materials.
• Serve as a professional point of contact for internal and external stakeholders.
• Coordinate team meetings, offsites, customer meetings, and events.
• Track deadlines, action items, and follow-ups.
• Partner with administrative team members to provide seamless support.
• Handle confidential information with discretion and professionalism.

Skills

Executive support

Multitasking

Communication

Discretion

MS Office

Collaboration tools

Culture agility

AI readiness

Project coordination

Tools

MS Office Suite

Microsoft Teams

Slack

Job description

NAVEX in Portland, Oregon, is seeking an Administrative Assistant to provide dependable support to multiple executives in a fast-paced, hybrid environment. You will manage calendars, coordinate travel, organize information, and prepare presentations and reports.

The ideal candidate has 3+ years of executive or administrative experience, excellent organizational and communication skills, and the ability to handle confidential information with discretion.