Administrative Assistant

WESTLAKE CONSULTANTS INC; Tigard (OR); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Vacation pay

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Profit sharing

401(k)

Job summary

WESTLAKE CONSULTANTS INC. in Tigard, OR is seeking a motivated, full-time Administrative Assistant to support a busy office of ~50 employees. You will be the front-office presence, greet visitors, manage calls, and assist with day-to-day communications.

Proficiency in Microsoft Office (Word, Excel, Outlook) and strong interpersonal skills are essential. A positive attitude and willingness to learn will help you excel in this role.

Qualifications

• Strong interpersonal, written, and verbal communication skills are essential.
• Proficiency in Microsoft Office, including Word, Excel and Outlook.

Responsibilities

• Greeting visitors and directing incoming calls; call volume is light.
• Filing, copying, scanning documents, and maintaining file integrity.
• Handling incoming and outgoing mail and deliveries
• Helping keep the office organized, welcoming, and well stocked including our snack bin
• Ordering office and kitchen supplies
• Providing general correspondence support to engineering and surveying staff
• Managing the company vehicle fleet
• Coordinating maintenance for office equipment
• Maintaining an orderly office throughout the day, including the lobby, conference rooms, workroom, and kitchen
• Creating job cost reports for the billing team
• Staff event support such as weekday barbecues and celebrations
• Serving as a resourceful problem-solver for day-to-day office needs
• Scheduling support for department heads
• Book travel for out of town work for various departments.

Skills

Interpersonal skills

Written communication

Verbal communication

Microsoft Office proficiency

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Details

Job Location: Main Office - Tigard, OR 97224
Position Type: Full Time
Travel Percentage: None
Job Shift: Day

Responsibilities

• Greeting visitors and directing incoming calls. Call volume is light, as most employees receive calls directly on their mobile phones.
• Filing, copying, scanning documents, and maintaining file integrity.
• Handling incoming and outgoing mail and deliveries
• Helping keep the office organized, welcoming, and well stocked including our snack bin!
• Ordering office and kitchen supplies
• Providing general correspondence support to engineering and surveying staff
• Managing the company vehicle fleet
• Coordinating maintenance for office equipment
• Maintaining an orderly office throughout the day, including the lobby, conference rooms, workroom, and kitchen
• Creating job cost reports for the billing team
• Responsible for staff event support such as week day barbecues and celebrations
• Serving as a resourceful problem-solver for day-to-day office needs
• Scheduling support for department heads.
• Book travel for out of town work for various departments.

This position includes an excellent benefits package, including vacation and holiday pay; 100% employee paid medical, dental, vision, long-term disability, and life insurance; profit sharing; and a 401(k).

Most importantly, you will work alongside great people and encounter diverse, engaging challenges every day.

Qualifications

We are seeking a motivated, full-time Administrative Assistant to support our busy office of approximately 50 employees.

The ideal candidate is organized, able to manage multiple priorities, and comfortable interacting with people at all levels of the organization. Strong interpersonal, written, and verbal communication skills are essential, along with proficiency in Microsoft Office, including Word and Excel and Outlook.

Previous experience in a professional services environment is a plus, but a willingness to learn, a positive attitude, and the energy to excel are most important.

This is a front-office role and an important part of the first impression we make on visiting clients. You will also be a go-to resource for team members who need day-to-day support. A pleasant demeanor, welcoming smile, and service-oriented approach are essential.