Administrative Assistant

Environmental Science Associates, Inc.; Bend (OR); On-site; USD 25,000 - 33,000; Part time

Job summary

Environmental Science Associates (ESA) is seeking a part-time Administrative Assistant to support operations for the Portland Office and regional requests. The role requires 2+ years of administrative experience, an associate degree or equivalent, and travel to Portland, OR and Bend, OR as needed.

You will manage calendars, prepare documents, and coordinate office activities with teams across multiple groups in a fast-paced environment.

Qualifications

• Two years of professional experience in an administrative support role supporting multiple groups or managers.

Responsibilities

• Support administrative operations for the Portland, OR and Bend, OR offices.
• Create Word, Excel, and PowerPoint documents; edit and proofread communications.
• Manage calendars, schedule meetings, and coordinate travel.
• Provide customer service and coordinate with multiple groups in a fast-paced environment.

Skills

Office Suite

Outlook

Excel

Word

PowerPoint

Teams

Zoom

Calendar management

Communication skills

Customer service

Education

Associate degree

Tools

Outlook

Teams

Zoom

Copier / office equipment

Job description

Environmental Science Associates (ESA) is a 100% employee-owned environmental consulting firm. We plan, design, permit, mitigate, and restore for projects across our communities, infrastructure systems, open spaces, and wildlands. We are 50 years strong in 21 offices across California, the Pacific Northwest, and the Southeast United States.

We are seeking a highly motivated and well organized Administrative Assistant with at least 2 years of relevant experience to support operations for ESA's Portland Office and support regional requests. This is a part-time (24 hours per week/no benefits), non-exempt opportunity with 3 days per week in the Portland, OR office. Qualified candidates must have the ability to travel occasionally and support administrative operations for offices in Portland, OR and Bend, OR as needed,and possess a valid driver's license with a clean DMV record.

Who You Are

• You are an effective team member and proactive communicator, savvy with the Office Suite of software to support multiple groups or managers in administrative, clerical, and production tasks. You enjoy working as part of a team, are reliable, take pride in your work, and have fun while doing it!
• You have two years of professional experience in an administrative support position supporting multiple groups or managers in a similar setting with the following capabilities: You are knowledgeable in creating Word, Excel, and PowerPoint documents; you have excellent written communication skills in editing and proofreading, with great business etiquette. You can create Excel tables that break down costs and inventory, and keep track of the ongoing progress of projects/events. You are advanced in Outlook and Word and Proficient in Excel and PowerPoint. You have demonstrated confidence in your abilities, filing, record keeping, scheduling, and prepping for meetings, managing calendars, tracking supply and equipment inventory needs, using a multi-function copier, navigating the phone system, and other general office equipment with ease, and handling telephone calls. You need to have experience and be proficient with Outlook, Teams, and Zoom.
• You have a strong customer service background and are a disciplined self-starter who will join a collaborative team of multi-disciplined professionals in a dynamic and fast-paced environment. You can multitask, prioritize, and work independently, and with a team, you are solution-oriented.
• You hold at least an associate's degree in communications, business, or a related field from a junior college, community college, or university, or 2 years of equivalent work experience. Previous experience in a consulting environment is a plus.
• Expanding your knowledge and experience in a fast-paced, multi-tasking environment is a high priority for you.
• Ability to travel occasionally and support administrative operations for offices in Seattle, WA, <