Proactive Administrative Assistant

Brookfield Corp.; New York (NY); On-site; USD 85,000 - 100,000; Full time

Job summary

Brookfield Corp. in New York City is seeking an Administrative Assistant to support multiple teams with a focus on accuracy and proactive service.

Responsibilities include editing PowerPoint decks, calendar management, expense reporting, and document preparation for meetings, with overtime as needed. The role requires 2-3 years of experience and a Bachelor's degree, with strong MS Office skills and discretion.

Qualifications

• Bachelor's degree required.
• 2-3 years Administrative Assistant experience.
• Proficient in MS Office, including Word, Excel, PowerPoint and Outlook.
• Experience with Concur is a plus but not required.
• Extremely organized with the ability to anticipate requests and be proactive.
• Excellent written and verbal communication skills.
• Ability to stay focused, efficient, and effective in managing multiple priorities.
• Strong interpersonal skills and good judgment.
• Team player - provide support to other groups when time warrants, during absences, holidays etc.
• Overtime as needed.

Responsibilities

• Modify PowerPoint presentations including the incorporation and formatting of charts, graphs and images.
• Calendar management and scheduling.
• Expense report creating and invoice processing.
• Work effectively without constant supervision.
• Promptly respond to requests with accuracy and a courteous demeanor.
• Manage document preparation for internal and external meetings, training, etc.
• Mailing, scanning, copying and binding.
• Provides administrative support to other groups when time warrants, during absences, holidays etc.
• Assist other members of the admin staff with work overflow.

Skills

MS Office

Communication skills

Multitasking

Team player

Education

Bachelor's degree

Tools

Concur

Job description

Brookfield Corp. in New York City is seeking an Administrative Assistant to support multiple teams with a focus on accuracy and proactive service.

Responsibilities include editing PowerPoint decks, calendar management, expense reporting, and document preparation for meetings, with overtime as needed. The role requires 2-3 years of experience and a Bachelor's degree, with strong MS Office skills and discretion.