Administrative Assistant

Brookfield Asset Management LLC; New York (NY); On-site; USD 85,000 - 100,000; Full time

Job summary

Brookfield Asset Management is seeking an Administrative Assistant at our New York office to support a fast-paced executive team with a focus on accuracy and professionalism. The role requires 2–3 years of experience, strong MS Office skills, calendar management, and meticulous document preparation.

You will handle confidential information, assist across groups, and contribute to a well-organized, efficient workplace.

Qualifications

• 2–3 years Administrative Assistant experience.
• Proficient in MS Office including Word, Excel, PowerPoint and Outlook.
• Bachelor’s degree required.
• Experience with Concur is a plus but not required.
• Ability to handle confidential information appropriately.
• Excellent written and verbal communication skills.
• Extremely organized with proactive approach.
• Team player who supports other groups when time warrants, during absences, holidays etc.

Responsibilities

• Modify PowerPoint presentations with charts, graphs and images.
• Calendar management and scheduling.
• Expense reports and invoice processing.
• Support multiple groups and handle overflow.
• Prepare documents for internal and external meetings.
• Mailing, scanning, copying, and binding.
• Provide administrative support during absences and holidays.

Skills

Excellent written and verbal comms

Highly organized

Multitasking

Team player

Interpersonal skills

Attention to confidentiality

Education

Bachelor’s degree

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Location Brookfield Place New York - 250 Vesey Street, 15th Floor Brookfield Culture Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

Job responsibilities include, but are not limited to:

• Modify PowerPoint presentations including the incorporation and formatting of charts, graphs and images
• Calendar management and scheduling
• Expense report creating and invoice processing
• Work effectively without constant supervision
• Promptly respond to requests with accuracy and a courteous demeanor
• Manage document preparation for internal and external meetings, training, etc.
• Mailing, scanning, copying and binding
• Provides administrative support to other groups when time warrants, during absences, holidays etc.
• Assist other members of the admin staff with work overflow

Candidate Profile

• 2-3 years Administrative Assistant experience
• Demonstrated ability to handle confidential information appropriately
• Proficient in MS Office, including Word, Excel, PowerPoint and Outlook
• Experience with Concur is a plus but not required
• Extremely organized with the ability to anticipate requests and be proactive
• Excellent written and verbal communication skills
• Ability to stay focused, efficient, and effective in managing multiple priorities
• Strong interpersonal skills and good judgment
• Team player - provide support to other groups when time warrants, during absences, holidays etc.
• Overtime as needed
• Bachelor’s degree required

Salary Range

$85,000 - $100,000

Our compensation structure is comprised of a base salary and a short-term incentive program (cash bonus). Cash compensation tends to vary based on geography to account for local market conditions and is set to be market competitive. Compensation decisions are based on a number of factors including relative experience, overall years of experience, industry experience, education and designations.

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment.

We are proud to create a diverse environment and are proud to be an equal opportunity employer.

We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.

Brookfield Asset Management is a leading global alternative asset manager with over US$1 trillion of assets under management across real estate, infrastructure, renewable power and transition, private equity and credit. Brookfield owns and operates long-life assets and businesses, many of which form the backbone of the global economy. Utilizing its global reach, access to large-scale capital and operational expertise, Brookfield offers a range of alternative investment products to investors around the world—including public and private pension plans, endowments and foundations, sovereign wealth funds, financial institutions, insurance companies and private wealth investors. Brookfield Asset Management Ltd. (BAM) is a public company listed on the New York (NYSE: BAM) and Toronto (TSX: BAM) stock exchanges. Brookfield Corporation is a public company listed on the New York (NYSE: BN) and Toronto (TSX: BN) stock exchanges.