Administrative Assistant

Brookfield; New York (NY); On-site; USD 85,000 - 100,000; Full time

Job summary

Brookfield is seeking an Administrative Assistant for our New York office to support a range of general administrative duties including calendar management, document preparation, and meeting support.

The ideal candidate has 2-3 years of administrative experience, strong MS Office skills (Word, Excel, PowerPoint, Outlook), and excellent written and verbal communication abilities. A Bachelor’s degree is required, and overtime may be necessary to meet busy periods.

Qualifications

• 2-3 years Administrative Assistant experience.
• Demonstrated ability to handle confidential information appropriately.
• Proficient in MS Office, including Word, Excel, PowerPoint and Outlook.
• Experience with Concur is a plus but not required.
• Extremely organized with the ability to anticipate requests and be proactive.
• Excellent written and verbal communication skills.
• Ability to stay focused, efficient, and effective in managing multiple priorities.
• Strong interpersonal skills and good judgment.
• Team player - provide support to other groups when time warrants, during absences, holidays etc.
• Overtime as needed.
• Bachelor’s degree required.

Responsibilities

• Modify PowerPoint presentations including the incorporation and formatting of charts, graphs and images.
• Calendar management and scheduling.
• Expense report creating and invoice processing.
• Work effectively without constant supervision.
• Promptly respond to requests with accuracy and a courteous demeanor.
• Manage document preparation for internal and external meetings, training, etc.
• Mailing, scanning, copying and binding.
• Provides administrative support to other groups when time warrants, during absences, holidays etc.
• Assist other members of the admin staff with work overflow.

Skills

Organizational skills

Communication skills

Time management

Team player

Education

Bachelor's degree

Tools

MS Office

Concur

Job description

Location

Brookfield Place New York - 250 Vesey Street, 15th Floor

Brookfield Culture

Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

Job responsibilities include, but are not limited to:

General Administrative duties

• Modify PowerPoint presentations including the incorporation and formatting of charts, graphs and images
• Calendar management and scheduling
• Expense report creating and invoice processing
• Work effectively without constant supervision
• Promptly respond to requests with accuracy and a courteous demeanor
• Manage document preparation for internal and external meetings, training, etc.
• Mailing, scanning, copying and binding
• Provides administrative support to other groups when time warrants, during absences, holidays etc.
• Assist other members of the admin staff with work overflow

Candidate Profile

• 2-3 years Administrative Assistant experience
• Demonstrated ability to handle confidential information appropriately
• Proficient in MS Office, including Word, Excel, PowerPoint and Outlook
• Experience with Concur is a plus but not required
• Extremely organized with the ability to anticipate requests and be proactive
• Excellent written and verbal communication skills
• Ability to stay focused, efficient, and effective in managing multiple priorities
• Strong interpersonal skills and good judgment
• Team player - provide support to other groups when time warrants, during absences, holidays etc.
• Overtime as needed
• Bachelor’s degree required

Salary Range: $85,000 - $100,000

Our compensation structure is comprised of a base salary and a short-term incentive program (cash bonus). Cash compensation tends to vary based on geography to account for local market conditions and is set to be market competitive. Compensation decisions are based on a number of factors including relative experience, overall years of experience, industry experience, education and designations.

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it.

Accordingly, we do not tolerate workplace discrimination, violence or harassment.

We are proud to create a diverse environment and are proud to be an equal opportunity employer.

We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.