Executive Assistant

Brookfield; New York (NY); On-site; USD 85,000 - 115,000; Full time

Job summary

A leading financial services firm in New York is looking for an Executive Assistant to manage complex calendar tasks and support senior executives. Key responsibilities include creating presentations, maintaining detailed reports, and managing travel itineraries. The ideal candidate will have over 5 years of experience at the executive level, excellent organizational and communication skills, and be highly proficient in MS Office. A Bachelor's degree or equivalent work experience is required. The position offers a salary range of $85,000 - $115,000.

Qualifications

• 5+ years' experience supporting at the executive level.
• Highly proficient in MS Office, including Word, Excel, PowerPoint, and Outlook.
• Strong interpersonal skills and good judgment.

Responsibilities

• Manage substantial calendar for executives, coordinating complex meetings.
• Create and modify PowerPoint presentations, ensuring accurate formatting.
• Develop complex travel itineraries and maintain travel profiles.

Skills

Calendar management

PowerPoint presentations

Excel reporting

Confidential information handling

Effective communication

Organizational skills

Interpersonal skills

Education

Bachelor’s degree or equivalent work experience

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Concur

Job description

Executive Assistant page is loaded## Executive Assistantlocations: New York, New Yorktime type: Full timeposted on: Posted Yesterdayjob requisition id: R2047555**Location**Brookfield Place New York - 225 Liberty Street, 8th Floor**Brookfield Culture**Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.**Job Description*** Responsible for substantial calendar management in Outlook, requiring interaction with both internal and external executives and assistants globally, to coordinate a variety of complex meetings with attention to different time zones.* Create and modify PowerPoint presentations (i.e., Marketing Materials etc.) including the incorporation and formatting of charts, graphs and images.* Attention to formatting and a critical eye are required to review formatting, proofing, etc.* Accurately create, format and maintain detailed Excel reports and WORD documents utilizing advanced technical skills.* Create complex travel itineraries and meetings. Maintain a travel profile for each executive with updated travel documents.* Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines.* Utilize analytical skills and a broad understanding of the business to effectively interpret and anticipate the needs of the executives* Proactively bring together appropriate people and resources to support the executives in addressing issues* Work effectively without constant and direct supervision or guidance* Promptly respond to requests with accuracy and a courteous demeanor* Additional administrative tasks including mailing, copying, binding, submitting and processing invoices* Provide administrative support to other groups when time warrants, during absences, holidays etc.**Candidate Profile:*** (5+) years’ experience supporting at the executive level* Demonstrated ability to handle confidential information appropriately* Highly proficient in MS Office, including Word, Excel, PowerPoint and Outlook (create and/or update PowerPoint presentations and create mail merges with numerous recipients).* Ability to communicate effectively with all levels of employees, including senior executives and outside contacts* Experienced with Concur and expense management* Extremely organized with the ability to anticipate requests and be proactive* Excellent written and verbal communication skills* Ability to stay focused, efficient, and effective in managing multiple priorities* Strong interpersonal skills and good judgment* Team player* Overtime as needed* Bachelor’s degree or equivalent work experienceSalary Range: $85,000 - $115,000 #LI-KH1Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment.We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.