PreK-8 School Secretary: Front Desk & Records Keeper

Decatur-Public-Schools; Decatur (IL); On-site; USD 28,000 - 42,000; Full time

Job summary

Decatur Public Schools District #61 is seeking a PreK-8 Secretary to support school operations at Ellsworth Dansby Jr. Magnet School. The role requires strong data handling, receptionist responsibilities, and maintaining student and staff records as part of daily activities.

The position emphasizes confidentiality, organizational skills, and effective communication to ensure smooth front-office operations and positive educational outcomes for students and families.

Qualifications

• High school diploma or equivalent required.
• Strong computer, record keeping, and organizational skills expected.
• Effective communication and interpersonal skills are essential.
• Ability to work independently, prioritize, and multitask.
• Ability to maintain confidentiality is required.

Responsibilities

• Serve as receptionist in person and by telephone.
• Maintain confidentiality in all situations.
• Prepare, distribute, and file documents and records.
• Maintain student information (demographics, attendance, discipline, grades, schedules).
• Maintain student records (registration, lunch forms, bussing, cumulative folders).
• Maintain staff records (substitutes).
• Receive and process school mail.
• Maintain office equipment, inventory, and storeroom.
• Assist with care of sick and injured children as appropriate.
• Perform other duties as assigned.

Skills

High school diploma

Excellent computer skills

Organizational skills

Effective communication

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Decatur Public Schools District #61 is seeking a PreK-8 Secretary to support school operations at Ellsworth Dansby Jr. Magnet School. The role requires strong data handling, receptionist responsibilities, and maintaining student and staff records as part of daily activities.

The position emphasizes confidentiality, organizational skills, and effective communication to ensure smooth front-office operations and positive educational outcomes for students and families.