School Administrative Secretary – Student Records & Ops

Smithville Elementary School PTO, Inc.; Decatur (GA); On-site; USD 30,000 - 40,000; Full time

Job summary

DeKalb County School District is seeking a 10-month Secretary to provide administrative support and promote high academic expectations. The role requires collaboration with teams and excellent written and verbal communication skills.

The position entails maintaining student records, assisting with inquiries, coordinating meetings, and supporting office operations under moderate supervision. Candidates should have a high school diploma with related experience or an Associate degree.

Qualifications

• Experience in office administration or similar clerical support roles.
• Strong written and verbal communication skills.
• Ability to manage records and respond to inquiries professionally.

Responsibilities

• Maintain student records, including enrollment, withdrawal, and transcript documentation.
• Provide customer service by responding to requests and inquiries from students, faculty, staff, parents, and visitors; answering phones, greeting guests, and addressing concerns.
• Assist with the procurement of supplies and equipment.
• Support administrative staff in managing daily office operations such as scheduling meetings/events, preparing agendas/minutes for meetings, maintaining correspondence, and organizing physical settings for meetings/events.
• Coordinate various administrative tasks, including maintaining disciplinary documentation, attendance records, and field trip arrangements, ensuring that information packages are complete and meet submission requirements.
• Ensure that all tasks completed comply with all relevant federal, state, and local laws, as well as relevant organizational policies.
• Collaborate across departments as necessary to support department and organizational objectives.
• Monitor industry trends and make suitable suggestions for improvement as appropriate.
• Participate in projects related to the development of new tools or processes aimed at improving efficiency within the organization.
• Coordinate assigned project tasks effectively to meet objectives.
• Perform additional duties as assigned.

Skills

Customer service

Records management

Scheduling

Verbal communication

Team collaboration

Education

High school diploma

Associate degree

Job description

DeKalb County School District is seeking a 10-month Secretary to provide administrative support and promote high academic expectations. The role requires collaboration with teams and excellent written and verbal communication skills.

The position entails maintaining student records, assisting with inquiries, coordinating meetings, and supporting office operations under moderate supervision. Candidates should have a high school diploma with related experience or an Associate degree.