Pre-K School Office & Records Coordinator

Sylvania; Flint, Northern (MI, KY); Hybrid; USD 25,000 - 28,000; Full time

Job summary

EduStaff seeks a detail‑oriented Pre‑K Secretary to provide administrative and clerical support to the principal, staff, students and parents, ensuring smooth daily operations in a busy school.

Responsibilities include processing enrollment and attendance data, maintaining student records, coordinating communication between departments, and assisting with budgeting, payroll and transportation or nutrition services.

Qualifications

• High school diploma or GED is required.
• Associate’s degree in business is preferred.
• Experience with school administrative tasks is a plus.

Responsibilities

• Assist the principal by managing clerical tasks, maintaining appointment calendars, preparing reports, and handling correspondence.
• Serve as a registrar by processing enrollment documents, verifying records, tracking immunization and academic requirements, and handling student transfers.
• Maintain and verify student attendance records, process absences, admit tardy students, oversee sign-out procedures, and generate required attendance reports.
• Update student records with grades, test scores, emergency contacts, and other necessary information.
• Assist building teachers with conference scheduling.
• Schedule student transportation, address parent concerns, process special transportation requests, and collaborate with the Transportation Department.
• Review and process free lunch applications, track lunch counts, maintain payment records, and prepare deposits for school meal programs.
• Track staff leave requests, ensure compliance with district positive, and complete payroll reports for school personnel and substitutes.
• Act as the first point of contact for students, parents, and visitors, answer inquiries, provide school-related information, and assist new staff and volunteers.
• Ensure campus security by monitoring visitors, implementing emergency response radio procedures, and handling crime reporting requirements.
• Support the principal and counselors by managing necessary documentation for student discipline, including 504 and expulsion paperwork.
• Generate and update digital files, attendance systems, and school records using email, scanners, and other technology.
• Handle supply requisitions, maintain inventory, oversee student workers, administer first aid, and assist with emergency services coordination.
• Communicate effectively with students, parents, staff, and the broader community in a professional and supportive manner.
• Perform additional duties as assigned.

Skills

Computer skills

Microsoft Office

Oral and written communication

Education

High school diploma or GED

Associate’s degree in business

Job description

EduStaff seeks a detail‑oriented Pre‑K Secretary to provide administrative and clerical support to the principal, staff, students and parents, ensuring smooth daily operations in a busy school.

Responsibilities include processing enrollment and attendance data, maintaining student records, coordinating communication between departments, and assisting with budgeting, payroll and transportation or nutrition services.