Pre K - 8 Secretary

Decatur-Public-Schools; Decatur (IL); On-site; USD 28,000 - 42,000; Full time

Job summary

Decatur Public Schools District #61 is seeking a PreK-8 Secretary to support school operations at Ellsworth Dansby Jr. Magnet School. The role requires strong data handling, receptionist responsibilities, and maintaining student and staff records as part of daily activities.

The position emphasizes confidentiality, organizational skills, and effective communication to ensure smooth front-office operations and positive educational outcomes for students and families.

Qualifications

• High school diploma or equivalent required.
• Strong computer, record keeping, and organizational skills expected.
• Effective communication and interpersonal skills are essential.
• Ability to work independently, prioritize, and multitask.
• Ability to maintain confidentiality is required.

Responsibilities

• Serve as receptionist in person and by telephone.
• Maintain confidentiality in all situations.
• Prepare, distribute, and file documents and records.
• Maintain student information (demographics, attendance, discipline, grades, schedules).
• Maintain student records (registration, lunch forms, bussing, cumulative folders).
• Maintain staff records (substitutes).
• Receive and process school mail.
• Maintain office equipment, inventory, and storeroom.
• Assist with care of sick and injured children as appropriate.
• Perform other duties as assigned.

Skills

High school diploma

Excellent computer skills

Organizational skills

Effective communication

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

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Frontline Applicant Tracking - Decatur Public Schools District #61

• Location: Ellsworth Dansby Jr. Magnet School
• Date Available: ASAP
• Closing Date: 11/06/2026

TITLE: PreK - 8 Secretary

QUALIFICATIONS:

• High school diploma or equivalent
• Excellent computer, record keeping, and organizational skills
• Effective communication and interpersonal skills
• Ability to work independently, recognize priorities in work load, and shift between tasks as needed
• Ability to maintain confidentiality

REPORTS TO: Assistant Principal and/or Principal

JOB GOAL: To support the smooth and efficient operation of the school in order to maximize positive educational outcomes for stakeholders.

ESSENTIAL FUNCTIONS: The following are the essential functions, including but not limited to, the following job duties as assigned:

• Serves as receptionist in person and by telephone
• Maintains confidentiality in all situations
• Prepares, distributes, and files documents and records
• Maintains student information, such as demographics, attendance, discipline, grades, and schedules
• Maintains student records, such as registration, lunch forms, bussing, and cumulative folders
• Maintains staff records, such as substitutes
• Receives and processes school mail
• Maintains office equipment, building inventory, and storeroom
• Assists with care of sick and injured children as appropriate for the position
• Performs other job-related duties as directed

TERMS OF EMPLOYMENT: 4 or 8 hours per day for 190 in accordance with the collective bargaining agreement

CLASSIFICATION: A

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Professional Personnel.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

The noise level in the work environment is usually moderate. The job is performed inside under minimal temperature variations and a generally hazard free environment. The noise level in the work environment is usually moderate.

While performing the duties of this job, the employee is regularly required to use motions with their wrists, hands, and/or fingers, including prolonged use of a computer terminal. The employee is frequently required to sit for prolonged periods, see, talk, and hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 20 pounds.

Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus with or without correction.

The employee is required to hear in the normal audio range, with or without correction.

While performing the duties of this job, the employee regularly is required to compare, analyze, communicate, coordinate, instruct, synthesize, evaluate, use interpersonal skills, compile, and negotiate. The employee frequently is required to compute. The employee occasionally is required to copy.

This position falls under the DECATUR EDUCATIONAL SUPPORT PERSONNEL ASSOCIATION Contract - JULY 1, 2021 — JUNE 30, 2025 .

The Salary Schedule is attached above. Benefit information can be found HERE .

Postings current as of 10/25/2026 2:33:41 PM CST.

Need Help?

We're here to help! For questions regarding position qualifications or application procedures, please contact Decatur Public Schools District #61 directly. For technical questions regarding the Applicant Tracking system, please contact the Applicant Tracking help desk using the Request Technical Help link below.