District Office Administrative Specialist

DeKalb County School District; Stone Mountain (GA); On-site; USD 36,000 - 60,000; Full time

Job summary

DeKalb County School District is seeking an experienced Secretary to provide administrative support across school operations. The role involves managing student records, handling inquiries, and assisting staff with clerical duties.

It requires moderate supervision and emphasizes accuracy and organization. Key responsibilities include coordinating meetings, preparing minutes, handling procurement of supplies, and ensuring compliance with applicable laws and policies.

Qualifications

• High school diploma with at least three years of related experience.
• Associate degree with 1–4 years of related experience preferred.

Responsibilities

• Maintains student records, including enrollment, withdrawal, and transcript documentation.
• Provides customer service by responding to requests and inquiries from students, faculty, staff, parents, and visitors; answering phones, greeting guests, and addressing concerns.
• Assists with the procurement of supplies and equipment.
• Supports administrative staff in managing daily office operations such as scheduling meetings/events, preparing agendas/minutes for meetings, maintaining correspondence, and organizing physical settings for meetings/events.
• Coordinates various administrative tasks, including maintaining disciplinary documentation, attendance records, and field trip arrangements, ensuring that information packages are complete and meet submission requirements.
• Ensures that all tasks completed comply with all relevant federal, state, and local laws, as well as relevant organizational policies.
• Collaborates across departments as necessary to support department and organizational objectives.
• Monitors industry trends and make suitable suggestions for improvement as appropriate.
• Participates in projects related to the development of new tools or processes aimed at improving efficiency within the organization.
• Coordinates assigned project tasks effectively to meet objectives.
• Performs other duties as assigned.

Education

Associate degree

Job description

DeKalb County School District is seeking an experienced Secretary to provide administrative support across school operations. The role involves managing student records, handling inquiries, and assisting staff with clerical duties.

It requires moderate supervision and emphasizes accuracy and organization. Key responsibilities include coordinating meetings, preparing minutes, handling procurement of supplies, and ensuring compliance with applicable laws and policies.