Polished Front-Office Admin & Coordination Pro

Mission Staffing; New York (NY); On-site; USD 48,000 - 62,000; Full time

Job summary

Mission Staffing in New York seeks an Administrative Assistant to be the warm, polished front-face of our client’s office, coordinating daily tasks and supporting executives with a professional presence.

The role includes reception coverage, scheduling, event support, travel arrangements, and expense processing in a fast-paced environment. Ideal candidates will be organized, proactive, and eager to learn.

Qualifications

• Bachelor's degree required.
• 1–2 years of professional administrative or office experience.
• Strong written and verbal communication skills.
• Polished, professional, and approachable demeanor.

Responsibilities

• Provide backup coverage for the reception desk, including greeting guests and answering phones.
• Assist with conference room scheduling, meeting logistics, and office organization.
• Support breakfast, lunch, and other in-office meetings as needed.
• Help manage office supplies, mail, deliveries, and day-to-day needs.
• Assist with travel arrangements, expense reports, invoices, and other admin tasks.
• Provide backup admin support to Executive Assistants, including scheduling and ad hoc projects.
• Coordinate with vendors and building management as needed.
• Support planning and execution of company events and team gatherings.

Skills

Communication skills

Organizational skills

Front-facing demeanor

Proactive attitude

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Job description

Mission Staffing in New York seeks an Administrative Assistant to be the warm, polished front-face of our client’s office, coordinating daily tasks and supporting executives with a professional presence.

The role includes reception coverage, scheduling, event support, travel arrangements, and expense processing in a fast-paced environment. Ideal candidates will be organized, proactive, and eager to learn.