Executive Assistant

Abacus Group, LLC; New York (NY); On-site; USD 75,000 - 115,000; Full time

Job summary

Abacus Group, LLC is seeking a polished Executive Assistant to provide high-level support to a senior executive and assist with daily office operations in a fast-paced, on-site New York environment.

You will manage an intricate calendar, coordinate travel, handle front-desk duties, and liaise with vendors, building management, and colleagues.

The ideal candidate is highly organized, personable, adaptable, and ready to go above and beyond to ensure seamless operations.

Qualifications

• 3–5+ years of administrative or executive support experience.
• Proficient with Microsoft Outlook, Excel, PowerPoint, and Word.
• Excellent calendar management, organizational, and communication skills.
• Polished and professional when interacting with executives, clients and visitors.
• Outgoing, engaging, and service-oriented personality.

Responsibilities

• Manage a complex and frequently changing executive calendar, including meetings, calls, and appointments.
• Provide front-of-house support (reception) including greeting visitors, answering phones, coordinating conference rooms, and arranging catering.
• Handle occasional personal support, including meal orders, gifts, restaurant reservations, and other requests.
• Coordinate domestic and international travel, including flights, accommodations, and itineraries.
• Serve as a point of contact for building management, vendors, and external service providers.
• Assist with office projects, maintenance, supplies, and general workplace needs.
• Prepare expense and travel reimbursement reports.
• Support company events and special projects as needed.
• Maintain organized files, records, and reference materials.
• Anticipate executive needs and provide thoughtful, high-touch support.

Skills

Calendar management

Communication skills

Attention to detail

Professional demeanor

Adaptability

Tools

Microsoft Outlook

Excel

PowerPoint

Word

Job description

Our client is a real estate developer seeking a polished, proactive Executive Assistant to provide high-level support to a senior executive while also assisting with day-to-day office operations. This is a fully onsite role suited for someone who is highly organized, personable, adaptable, and comfortable working in a fast-paced environment.

Responsibilities

• Manage a complex and frequently changing executive calendar, including meetings, calls, and appointments
• Provide front-of-house support (sitting at reception) including greeting visitors, answering phones, coordinating conference rooms, and arranging catering and refreshments
• Handle occasional personal support, including meal orders, gifts, restaurant reservations, and other requests
• Coordinate domestic and international travel, including flights, accommodations, and itineraries
• Serve as a point of contact for building management, vendors, and external service providers
• Assist with office projects, maintenance, supplies, and general workplace needs
• Prepare expense and travel reimbursement reports
• Support company events and special projects as needed
• Maintain organized files, records, and reference materials
• Anticipate executive needs and provide thoughtful, high-touch support

Qualifications

• 3–5+ years of administrative or executive support experience; more experienced candidates are also encouraged to apply
• Strong proficiency in Microsoft Outlook, Excel, PowerPoint, and Word
• Excellent calendar management, organizational, and communication skills
• Polished and professional when interacting with executives, clients, and visitors
• Outgoing, engaging, and service-oriented personality
• Strong attention to detail and ability to manage changing priorities
• Patient, positive, proactive, and willing to go above and beyond

This is a full-time, fully onsite opportunity in New York City with standard business hours and some availability via phone or email outside of regular hours.