Polished Front Desk & Office Assistant – Corporate Office

Atrium; New York (NY); On-site; USD 32,000 - 33,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium, a well-established corporate organization in New York, is seeking a polished Receptionist / Office Assistant – Corporate Office to be the face of the office and provide essential administrative support for daily operations.

This onsite role combines front desk reception, visitor management, mail handling, scheduling, and basic administrative tasks, requiring excellent communication, organization, and a proactive, professional attitude.

Qualifications

• Previous experience in a Receptionist, Front Desk Coordinator, Office Assistant, Administrative Assistant, or similar corporate office role.
• Strong customer service and interpersonal skills.
• Professional, polished, and welcoming demeanor.
• Excellent written and verbal communication skills.
• Comfortable serving as the first point of contact in a busy corporate environment.
• Strong organizational skills and attention to detail.
• Ability to balance front desk responsibilities with administrative tasks.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel, and/or Google Workspace.
• Strong multitasking skills with the ability to prioritize competing requests.
• Proactive, resourceful, and willing to assist wherever needed.
• Ability to maintain confidentiality and exercise sound judgment.
• Reliable, punctual, and comfortable working fully onsite.
• Positive, team-oriented attitude with a strong work ethic.

Responsibilities

• Serve as the first point of contact for visitors, clients, vendors, and employees, providing a welcoming and professional experience.
• Manage the front desk and maintain a polished, organized, and presentable reception area.
• Answer, screen, and direct incoming phone calls and general inquiries.
• Greet and check in guests, coordinate visitor access, and maintain visitor logs.
• Manage incoming and outgoing mail, packages, deliveries, and courier services.
• Coordinate conference room reservations, meeting schedules, and room setup.
• Assist with meeting preparation, including catering, refreshments, and hospitality arrangements.
• Provide general administrative support, including data entry, filing, scanning, copying, and document preparation.
• Assist with calendar management, scheduling, and coordinating internal meetings.
• Monitor and replenish office supplies, kitchen items, and pantry inventory.
• Maintain the organization and presentation of conference rooms, common areas, and shared office spaces.
• Communicate with building management, maintenance teams, and outside vendors regarding office needs.
• Assist with expense tracking, invoice processing, and basic administrative recordkeeping.
• Support employee onboarding logistics, including workspace preparation and coordinating office access.
• Assist with internal office events, employee celebrations, and special projects.
• Provide administrative assistance to various departments and team members as needed.
• Proactively identify office needs and help ensure smooth day-to-day operations.

Skills

Front Desk

Customer Service

Professional Demeanor

Communication

Organization

Microsoft Office

Google Workspace

Multitasking

Confidentiality

Punctuality

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Excel

Google Workspace

Job description

Atrium, a well-established corporate organization in New York, is seeking a polished Receptionist / Office Assistant – Corporate Office to be the face of the office and provide essential administrative support for daily operations.

This onsite role combines front desk reception, visitor management, mail handling, scheduling, and basic administrative tasks, requiring excellent communication, organization, and a proactive, professional attitude.