Receptionist / Office Assistant – Corporate Office - 410247

Atrium; New York (NY); On-site; USD 32,000 - 33,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium, a well-established corporate organization in New York, is seeking a polished Receptionist / Office Assistant – Corporate Office to be the face of the office and provide essential administrative support for daily operations.

This onsite role combines front desk reception, visitor management, mail handling, scheduling, and basic administrative tasks, requiring excellent communication, organization, and a proactive, professional attitude.

Qualifications

• Previous experience in a Receptionist, Front Desk Coordinator, Office Assistant, Administrative Assistant, or similar corporate office role.
• Strong customer service and interpersonal skills.
• Professional, polished, and welcoming demeanor.
• Excellent written and verbal communication skills.
• Comfortable serving as the first point of contact in a busy corporate environment.
• Strong organizational skills and attention to detail.
• Ability to balance front desk responsibilities with administrative tasks.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel, and/or Google Workspace.
• Strong multitasking skills with the ability to prioritize competing requests.
• Proactive, resourceful, and willing to assist wherever needed.
• Ability to maintain confidentiality and exercise sound judgment.
• Reliable, punctual, and comfortable working fully onsite.
• Positive, team-oriented attitude with a strong work ethic.

Responsibilities

• Serve as the first point of contact for visitors, clients, vendors, and employees, providing a welcoming and professional experience.
• Manage the front desk and maintain a polished, organized, and presentable reception area.
• Answer, screen, and direct incoming phone calls and general inquiries.
• Greet and check in guests, coordinate visitor access, and maintain visitor logs.
• Manage incoming and outgoing mail, packages, deliveries, and courier services.
• Coordinate conference room reservations, meeting schedules, and room setup.
• Assist with meeting preparation, including catering, refreshments, and hospitality arrangements.
• Provide general administrative support, including data entry, filing, scanning, copying, and document preparation.
• Assist with calendar management, scheduling, and coordinating internal meetings.
• Monitor and replenish office supplies, kitchen items, and pantry inventory.
• Maintain the organization and presentation of conference rooms, common areas, and shared office spaces.
• Communicate with building management, maintenance teams, and outside vendors regarding office needs.
• Assist with expense tracking, invoice processing, and basic administrative recordkeeping.
• Support employee onboarding logistics, including workspace preparation and coordinating office access.
• Assist with internal office events, employee celebrations, and special projects.
• Provide administrative assistance to various departments and team members as needed.
• Proactively identify office needs and help ensure smooth day-to-day operations.

Skills

Front Desk

Customer Service

Professional Demeanor

Communication

Organization

Microsoft Office

Google Workspace

Multitasking

Confidentiality

Punctuality

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Excel

Google Workspace

Job description

Client Overview

A well-established corporate organization is seeking a polished, personable, and highly organized

A well-established corporate organization is seeking a polished, personable, and highly organized Receptionist / Office Assistant – Corporate Office to join their team. This company offers a professional, collaborative, and fast-paced office environment where exceptional customer service, attention to detail, and a proactive attitude are highly valued. The ideal candidate enjoys being the face of an office while also providing essential administrative and operational support to ensure daily business activities run smoothly.

Salary/Hourly Rate

$23/hr - $24/hr

Position Overview

The Receptionist / Office Assistant – Corporate Office will serve as the first point of contact for visitors, clients, vendors, and employees while providing general administrative and office coordination support. This position combines front desk reception, customer service, administrative assistance, and daily office operations. The ideal candidate is polished, professional, friendly, and highly organized, with the ability to manage a busy reception area while balancing multiple administrative responsibilities. This is an excellent opportunity for someone who enjoys working in a corporate environment, takes initiative, and is eager to contribute to a positive and efficient workplace.

Responsibilities Of The Receptionist / Office Assistant – Corporate Office

• Serve as the first point of contact for visitors, clients, vendors, and employees, providing a welcoming and professional experience.
• Manage the front desk and maintain a polished, organized, and presentable reception area.
• Answer, screen, and direct incoming phone calls and general inquiries.
• Greet and check in guests, coordinate visitor access, and maintain visitor logs.
• Manage incoming and outgoing mail, packages, deliveries, and courier services.
• Coordinate conference room reservations, meeting schedules, and room setup.
• Assist with meeting preparation, including catering, refreshments, and hospitality arrangements.
• Provide general administrative support, including data entry, filing, scanning, copying, and document preparation.
• Assist with calendar management, scheduling, and coordinating internal meetings.
• Monitor and replenish office supplies, kitchen items, and pantry inventory.
• Maintain the organization and presentation of conference rooms, common areas, and shared office spaces.
• Communicate with building management, maintenance teams, and outside vendors regarding office needs.
• Assist with expense tracking, invoice processing, and basic administrative recordkeeping.
• Support employee onboarding logistics, including workspace preparation and coordinating office access.
• Assist with internal office events, employee celebrations, and special projects.
• Provide administrative assistance to various departments and team members as needed.
• Proactively identify office needs and help ensure smooth day-to-day operations.

Required Experience/Skills for the Receptionist / Office Assistant – Corporate Office

• Previous experience in a Receptionist, Front Desk Coordinator, Office Assistant, Administrative Assistant, or similar corporate office role.
• Strong customer service and interpersonal skills.
• Professional, polished, and welcoming demeanor.
• Excellent written and verbal communication skills.
• Comfortable serving as the first point of contact in a busy corporate environment.
• Strong organizational skills and attention to detail.
• Ability to balance front desk responsibilities with administrative tasks.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel, and/or Google Workspace.
• Strong multitasking skills with the ability to prioritize competing requests.
• Proactive, resourceful, and willing to assist wherever needed.
• Ability to maintain confidentiality and exercise sound judgment.
• Reliable, punctual, and comfortable working fully onsite.
• Positive, team-oriented attitude with a strong work ethic.

Preferred Experience/Skills for the Receptionist / Office Assistant – Corporate Office

• Previous experience working within a corporate, financial services, professional services, or other business office environment.
• Experience managing a high-volume reception desk or corporate front office.
• Experience coordinating conference rooms, meetings, visitors, and office hospitality.
• Familiarity with visitor management systems, office phone systems, and conference room technology.
• Experience ordering office supplies and coordinating with building management and vendors.
• Experience providing administrative support to multiple departments or senior-level professionals.
• Comfortable interacting with executives, clients, and external business partners.
• Ability to anticipate office needs and independently manage routine responsibilities.

Education Requirements

• High school diploma or equivalent required.
• Associate's or Bachelor's degree preferred.

Benefits

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).