Polished Front Desk Coordinator

AppleOne Employment Services; Irvine (CA); On-site; USD 52,000 - 60,000; Full time

Job summary

A growing manufacturing organization in Irvine, CA is seeking a professional Front Desk Coordinator to be the welcoming first contact for visitors, customers, vendors, and employees. The role offers a polished office environment and the chance to contribute to smooth daily operations.

The Front Desk Coordinator will help create a positive first impression while supporting scheduling, mail, calls, data entry, and general administration.

Qualifications

• 3 to 5 years of administrative, receptionist, front desk, or customer service experience.
• Professional phone etiquette with strong interpersonal and customer service skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Outlook, Word, Excel, Teams, and Microsoft Office.
• Strong organizational skills and ability to multitask in a fast-paced professional office.

Responsibilities

• Greet visitors and maintain a professional reception area.
• Answer, screen, and route high-volume calls.
• Receive, sort, and distribute mail and packages; coordinate courier services.
• Schedule appointments and meetings; support calendars and office coordination.
• Data entry, filing, scanning, copying, and document preparation.
• Maintain office supplies and assist with administrative projects.

Skills

Front desk operations

Professional phone etiquette

Interpersonal skills

Verbal communication

Written communication

Organizational skills

Data entry

Punctuality

Customer service

Tools

Microsoft Outlook

Word

Excel

Teams

Microsoft Office

Job description

A growing manufacturing organization in Irvine, CA is seeking a professional Front Desk Coordinator to be the welcoming first contact for visitors, customers, vendors, and employees. The role offers a polished office environment and the chance to contribute to smooth daily operations.

The Front Desk Coordinator will help create a positive first impression while supporting scheduling, mail, calls, data entry, and general administration.