Polished Front Desk & Admin Coordinator

Career Group; Los Angeles (CA); On-site; USD 40,000 - 55,000; Full time

Job summary

A well-known investment management firm in Los Angeles is seeking a Receptionist / Administrative Assistant. This role serves as the first point of contact for visitors and requires strong customer service skills. Responsibilities include managing reception, coordinating schedules, and supporting staff with administrative tasks. Ideal candidates should have at least 2 years of relevant experience, be detail-oriented, and proficient with Microsoft Office tools. The firm offers a dynamic work environment that values adaptability and strong communication.

Qualifications

• Minimum of 2 years in an administrative, customer service, or front‑desk role.
• Strong communication skills required.
• Ability to prioritize and work independently.

Responsibilities

• Welcome clients, guests, and vendors for a polished reception experience.
• Coordinate and maintain conference room schedules.
• Manage incoming calls and assist staff with administrative tasks.

Skills

Customer service orientation

Strong communication abilities

Detail-focused

Organizational skills

Flexible and adaptable

Microsoft Outlook

Microsoft Teams

Tools

Microsoft Word

Microsoft Excel

Job description

A well-known investment management firm in Los Angeles is seeking a Receptionist / Administrative Assistant. This role serves as the first point of contact for visitors and requires strong customer service skills. Responsibilities include managing reception, coordinating schedules, and supporting staff with administrative tasks. Ideal candidates should have at least 2 years of relevant experience, be detail-oriented, and proficient with Microsoft Office tools. The firm offers a dynamic work environment that values adaptability and strong communication.