Front Desk Coordinator

AppleOne Employment Services; Irvine (CA); On-site; USD 52,000 - 60,000; Full time

Job summary

A growing manufacturing organization in Irvine, CA is seeking a professional Front Desk Coordinator to be the welcoming first contact for visitors, customers, vendors, and employees. The role offers a polished office environment and the chance to contribute to smooth daily operations.

The Front Desk Coordinator will help create a positive first impression while supporting scheduling, mail, calls, data entry, and general administration.

Qualifications

• 3 to 5 years of administrative, receptionist, front desk, or customer service experience.
• Professional phone etiquette with strong interpersonal and customer service skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Outlook, Word, Excel, Teams, and Microsoft Office.
• Strong organizational skills and ability to multitask in a fast-paced professional office.

Responsibilities

• Greet visitors and maintain a professional reception area.
• Answer, screen, and route high-volume calls.
• Receive, sort, and distribute mail and packages; coordinate courier services.
• Schedule appointments and meetings; support calendars and office coordination.
• Data entry, filing, scanning, copying, and document preparation.
• Maintain office supplies and assist with administrative projects.

Skills

Front desk operations

Professional phone etiquette

Interpersonal skills

Verbal communication

Written communication

Organizational skills

Data entry

Punctuality

Customer service

Tools

Microsoft Outlook

Word

Excel

Teams

Microsoft Office

Job description

Job Summary

A growing manufacturing organization in Irvine, CA is seeking a professional and dependable Front Desk Coordinator to be the welcoming first point of contact for visitors, customers, vendors, and employees. This direct hire opportunity is ideal for someone who enjoys a polished office environment, takes pride in delivering excellent customer service, and can keep a busy front desk running smoothly.

The Front Desk Coordinator will play an important role in creating a positive first impression while supporting daily administrative operations. This position offers the opportunity to work with a collaborative team, supportive leadership, and a professional environment where reliability, communication, and attention to detail are valued.

Key Responsibilities

• Greet and assist visitors, clients, vendors, and employees while maintaining a professional reception area.
• Answer, screen, and route high-volume incoming calls using strong phone etiquette and sound judgment.
• Receive, sort, and distribute mail and packages, and coordinate outgoing FedEx, UPS, courier, and mail services.
• Schedule appointments, conference rooms, and meetings while supporting calendars and office coordination.
• Perform administrative support tasks including data entry, filing, scanning, copying, document preparation, and correspondence.
• Maintain office supplies, assist with ordering, and support management and departments with administrative projects as needed.

Compensation and Benefits

• Salary range: $52,000 to $60,000 per year.
• Job type: Direct hire.
• Location: Irvine, CA.

Required Qualifications and Skills

• Manage front desk operations and provide a professional first point of contact for visitors and callers.
• Coordinate incoming calls, mail, packages, conference rooms, meetings, and general office support.
• Assist with administrative projects, data entry, document preparation, supply coordination, and department support.
• 3 to 5 years of relevant administrative, receptionist, front desk, office assistant, or customer service experience.
• Professional phone etiquette with strong interpersonal and customer service skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Outlook, Word, Excel, Teams, and Microsoft Office.
• Strong organizational skills with the ability to multitask in a fast-paced professional office environment.
• Accurate data entry skills and strong attention to detail.
• Dependable, punctual, polished, and comfortable supporting employees, customers, vendors, and leadership.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.