Plant Ops Admin Assistant — Scheduling & Records

Brandon Wilde; Lincolnshire (IL); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401(k) with company match

PTO and holidays

Tuition reimbursement

Job summary

Brandon Wilde is seeking a Plant Operations Administrative Assistant to support daily department operations, coordinating communication, scheduling, records management, and workflow. This role acts as a key contact for residents, staff, and vendors, ensuring organized administrative support.

Ideal candidates will have 3–5 years of administrative experience in a multi-department environment, with strong calendar management and billing experience.

Qualifications

• High School Diploma or equivalent required.
• Associate’s degree in Business Administration, Office Management, or related field preferred.
• Minimum 3–5 years of administrative support experience in facilities, operations, healthcare, or multi-department environments.
• Experience managing calendars, coordinating meetings, and supporting leadership-level staff.
• Prior experience handling invoices and purchase documentation.

Responsibilities

• Serve as the primary point of contact for Plant Operations requests and inquiries.
• Enter, assign, and track work orders; escalate urgent or safety-related issues.
• Coordinate schedules, meetings, vendor visits, and departmental activities.
• Manage departmental records, files, reports, and documentation.
• Prepare correspondence, notices, and communications for residents and staff.
• Process invoices, purchase documentation, and departmental expenses.
• Maintain calendars, meeting agendas, minutes, and follow-up action items.
• Provide exceptional customer service to residents, staff, vendors, and visitors.
• Assist with general administrative duties and process improvement initiatives.

Skills

Customer service

Calendar management

Documentation

Communication

Administrative support

Education

High School Diploma or equivalent

Associate’s degree in Business Administration

Tools

Microsoft Office

Billing software

Job description

Brandon Wilde is seeking a Plant Operations Administrative Assistant to support daily department operations, coordinating communication, scheduling, records management, and workflow. This role acts as a key contact for residents, staff, and vendors, ensuring organized administrative support.

Ideal candidates will have 3–5 years of administrative experience in a multi-department environment, with strong calendar management and billing experience.