Construction Operations & Admin Lead

Brandon Homes; MIDDLETOWN (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

Brandon Homes seeks an Office Manager to run day-to-day operations across accounts payable data entry, vendor communication, HR administration, and asset management. You’ll ensure accurate data for the outside accounting firm and keep vendors, employees, and facilities well supported in a small, fast-paced environment.

The ideal candidate is detail-oriented, organized, and comfortable acting as the operational hub of Brandon Homes. Prior experience in construction or small business is a plus.

Qualifications

• 2+ years of office management, bookkeeping, or administrative experience, ideally in a small business or construction environment.
• Proficient in A/P entry and job cost coding.
• Experience with HR administration including onboarding and policy administration.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication with vendors, lenders, and employees.

Responsibilities

• Handle accounts payable and financial data entry with project job cost coding.
• Serve as the main vendor contact, resolve billing questions and manage payment timing.
• Coordinate COIs, W-9s, and insurance documentation for subcontractors and vendors.
• Provide organized records to outside accounting and support month-end close.
• Support HR onboarding, payroll data, and employment documentation.
• Assist in Buildertrend administration and document management.
• Oversee office operations, facilities, and asset management.
• Support sales and owner with special projects and reporting.

Skills

Accounts payable data entry

Vendor communication

HR administration

Organizational skills

Written and verbal communication

Education

Associate's or Bachelor's degree in Business, Accounting, or related field

Tools

QuickBooks Online

Job description

Brandon Homes seeks an Office Manager to run day-to-day operations across accounts payable data entry, vendor communication, HR administration, and asset management. You’ll ensure accurate data for the outside accounting firm and keep vendors, employees, and facilities well supported in a small, fast-paced environment.

The ideal candidate is detail-oriented, organized, and comfortable acting as the operational hub of Brandon Homes. Prior experience in construction or small business is a plus.