Plant Operations Admin Pro

Rose Senior Living; Lincolnshire (IL); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401(k) with company match

PTO

Job summary

Rose Senior Living in Lincolnshire, IL is seeking an Administrative Assistant for Plant Ops to support daily operations, coordinate scheduling, maintain records, and manage communication with residents, staff, and vendors.

Role emphasizes calendar management, invoice processing, and detailed documentation, with a Monday–Friday 8AM–4PM schedule and a pay range of $20–$25 per hour based on experience.

Qualifications

• High School Diploma or equivalent required.
• Associate’s degree in Business Administration, Office Management, or related field preferred.
• Minimum 3–5 years of administrative support experience, preferably in facilities, operations, maintenance, healthcare, senior living, or multi-department environment.
• Experience managing calendars, coordinating meetings, and supporting leadership-level staff.
• Prior experience on basic billing, handling invoices, purchase documentation.

Responsibilities

• Serve as the primary point of contact for Plant Operations requests and inquiries.
• Enter, assign, and track work orders; escalate urgent or safety-related issues.
• Coordinate schedules, meetings, vendor visits, and departmental activities.
• Manage departmental records, files, reports, and documentation.
• Prepare correspondence, notices, and communications for residents and staff.
• Process invoices, purchase documentation, and departmental expenses.
• Maintain calendars, meeting agendas, minutes, and follow-up action items.
• Provide exceptional customer service to residents, staff, vendors, and visitors.
• Assist with general administrative duties and process improvement initiatives.

Skills

Administrative support

Scheduling

Records management

Vendor coordination

Education

High School Diploma or equivalent

Associate’s degree preferred

Tools

Billing/invoices processing

Job description

Rose Senior Living in Lincolnshire, IL is seeking an Administrative Assistant for Plant Ops to support daily operations, coordinate scheduling, maintain records, and manage communication with residents, staff, and vendors.

Role emphasizes calendar management, invoice processing, and detailed documentation, with a Monday–Friday 8AM–4PM schedule and a pay range of $20–$25 per hour based on experience.