Administrative Assistant | Full Time

Brandon Wilde; Lincolnshire (IL); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401(k) with company match

PTO and holidays

Tuition reimbursement

Job summary

Brandon Wilde is seeking a Plant Operations Administrative Assistant to support daily department operations, coordinating communication, scheduling, records management, and workflow. This role acts as a key contact for residents, staff, and vendors, ensuring organized administrative support.

Ideal candidates will have 3–5 years of administrative experience in a multi-department environment, with strong calendar management and billing experience.

Qualifications

• High School Diploma or equivalent required.
• Associate’s degree in Business Administration, Office Management, or related field preferred.
• Minimum 3–5 years of administrative support experience in facilities, operations, healthcare, or multi-department environments.
• Experience managing calendars, coordinating meetings, and supporting leadership-level staff.
• Prior experience handling invoices and purchase documentation.

Responsibilities

• Serve as the primary point of contact for Plant Operations requests and inquiries.
• Enter, assign, and track work orders; escalate urgent or safety-related issues.
• Coordinate schedules, meetings, vendor visits, and departmental activities.
• Manage departmental records, files, reports, and documentation.
• Prepare correspondence, notices, and communications for residents and staff.
• Process invoices, purchase documentation, and departmental expenses.
• Maintain calendars, meeting agendas, minutes, and follow-up action items.
• Provide exceptional customer service to residents, staff, vendors, and visitors.
• Assist with general administrative duties and process improvement initiatives.

Skills

Customer service

Calendar management

Documentation

Communication

Administrative support

Education

High School Diploma or equivalent

Associate’s degree in Business Administration

Tools

Microsoft Office

Billing software

Job description

Title: Plant Ops Administrative Assistant
FSLA Status: Non-Exempt, Full Time
Work Schedule: Monday - Friday, 8AM - 4PM
Salary Range: $20 - 25 per hour, based on experience

General Summary:
The Plant Operations Administrative Assistant supports daily department operations by coordinating communication, scheduling, records management, and workflow activities. This position serves as a key point of contact for residents, staff, and vendors while ensuring efficient and organized administrative support.

You will enjoy:

A generous benefits package for eligible employees which includes:

• Medical, Dental, Vision, Life and Disability Insurance–Benefits start on the first of the month following your date of hire!
• 401(k) with company match, generous PTO, paid holidays and tuition reimbursement.
• Support in your personal and professional growth and many other benefits.

Here are a few of the daily responsibilities of a Administrative Assistant:

• Serve as the primary point of contact for Plant Operations requests and inquiries.
• Enter, assign, and track work orders; **escalate urgent** or safety-related issues.
• Coordinate schedules, meetings, vendor visits, and departmental activities.
• Manage departmental records, files, reports, and documentation.
• Prepare correspondence, notices, and communications for residents and staff.
• Process invoices, purchase documentation, and departmental expenses.
• Maintain calendars, meeting agendas, minutes, and follow-up action items.
• Provide exceptional customer service to residents, staff, vendors, and visitors.
• Assist with general administrative duties and process improvement initiatives.

Here are a few of the qualifications we need you to have:

• High School Diploma or equivalent required.
• Associate’s degree in Business Administration, Office Management, or a related field preferred.
• Minimum 3–5 years of administrative support experience, preferably in a facilities, operations, maintenance, healthcare, senior living, or multi-department environment.
• Experience managing calendars, coordinating meetings, and supporting leadership-level staff.
• Prior experience on basic billing, handling invoices, purchase documentation.