Administrative Assistant | Full Time

Rose Senior Living; Lincolnshire (IL); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401(k) with company match

PTO

Job summary

Rose Senior Living in Lincolnshire, IL is seeking an Administrative Assistant for Plant Ops to support daily operations, coordinate scheduling, maintain records, and manage communication with residents, staff, and vendors.

Role emphasizes calendar management, invoice processing, and detailed documentation, with a Monday–Friday 8AM–4PM schedule and a pay range of $20–$25 per hour based on experience.

Qualifications

• High School Diploma or equivalent required.
• Associate’s degree in Business Administration, Office Management, or related field preferred.
• Minimum 3–5 years of administrative support experience, preferably in facilities, operations, maintenance, healthcare, senior living, or multi-department environment.
• Experience managing calendars, coordinating meetings, and supporting leadership-level staff.
• Prior experience on basic billing, handling invoices, purchase documentation.

Responsibilities

• Serve as the primary point of contact for Plant Operations requests and inquiries.
• Enter, assign, and track work orders; escalate urgent or safety-related issues.
• Coordinate schedules, meetings, vendor visits, and departmental activities.
• Manage departmental records, files, reports, and documentation.
• Prepare correspondence, notices, and communications for residents and staff.
• Process invoices, purchase documentation, and departmental expenses.
• Maintain calendars, meeting agendas, minutes, and follow-up action items.
• Provide exceptional customer service to residents, staff, vendors, and visitors.
• Assist with general administrative duties and process improvement initiatives.

Skills

Administrative support

Scheduling

Records management

Vendor coordination

Education

High School Diploma or equivalent

Associate’s degree preferred

Tools

Billing/invoices processing

Job description

Title: Plant Ops Administrative Assistant
FSLA Status: Non-Exempt, Full Time
Work Schedule: Monday - Friday, 8AM - 4PM
Salary Range: $20 - 25 per hour, based on experience

General Summary:
The Plant Operations Administrative Assistant supports daily department operations by coordinating communication, scheduling, records management, and workflow activities. This position serves as a key point of contact for residents, staff, and vendors while ensuring efficient and organized administrative support.

You will enjoy:

A generous benefits package for eligible employees which includes:

• Medical, Dental, Vision, Life and Disability Insurance–Benefits start on the first of the month following your date of hire!
• 401(k) with company match, generous PTO, paid holidays and tuition reimbursement.
• Support in your personal and professional growth and many other benefits.

Here are a few of the daily responsibilities of a Administrative Assistant:

• Serve as the primary point of contact for Plant Operations requests and inquiries.
• Enter, assign, and track work orders; **escalate urgent** or safety-related issues.
• Coordinate schedules, meetings, vendor visits, and departmental activities.
• Manage departmental records, files, reports, and documentation.
• Prepare correspondence, notices, and communications for residents and staff.
• Process invoices, purchase documentation, and departmental expenses.
• Maintain calendars, meeting agendas, minutes, and follow-up action items.
• Provide exceptional customer service to residents, staff, vendors, and visitors.
• Assist with general administrative duties and process improvement initiatives.

Here are a few of the qualifications we need you to have:

• High School Diploma or equivalent required.
• Associate’s degree in Business Administration, Office Management, or a related field preferred.
• Minimum 3–5 years of administrative support experience, preferably in a facilities, operations, maintenance, healthcare, senior living, or multi-department environment.
• Experience managing calendars, coordinating meetings, and supporting leadership-level staff.
• Prior experience on basic billing, handling invoices, purchase documentation.