Administrative Assistant

Brandon Holdings Inc.; Scottsdale (AZ); On-site; USD 40,000 - 55,000; Full time

Job summary

Brandon Holdings Inc. is seeking an organized Administrative Assistant to support its brands: Foster Coworking, The Maverick Club, and CoralVita Richardson. In this role, you will manage schedules, perform data entry, and assist with financial tasks, becoming the operational backbone of the office.

The ideal candidate has over 5 years of experience in administrative support, a strong proficiency in Microsoft Excel, and excellent communication skills. This position requires adaptability and the ability to juggle multiple priorities while ensuring accuracy.

Qualifications

• 5+ years in an administrative or office coordinator role.
• Strong proficiency in Microsoft Excel and Office Suite.
• Detail-oriented with exceptional organizational habits.

Responsibilities

• Manage calendars and schedule meetings for executives.
• Perform high-volume data entry and recordkeeping.
• Process invoices and assist with QuickBooks data entry.

Skills

Microsoft Excel

Organizational skills

Communication skills

Data entry

Tools

QuickBooks

Microsoft Office Suite

OfficeRnD

Job description

Brandon Holdings is looking for a reliable and highly organized Administrative Assistant to serve as the central office support across all three of its brands: Foster Coworking, The Maverick Club, and CoralVita Richardson. This is a hands‑on, day‑to‑day administrative role built for someone who thrives on keeping things running smoothly behind the scenes. You will assist in being the operational backbone across all three locations, data entry, financial reporting, correspondence, and general financial task coordination while working closely with the VP of Asset Management.

RESPONSIBILITIES

Operations & Coordination

• Manage calendars and schedule meetings for the VP of Asset Management and brand leads
• Track and follow up on action items, deadlines, and pending tasks across all brands
• Serve as the central point of contact for administrative needs across Foster Coworking, The Maverick Club, and CoralVita Richardson
• Coordinate information flow between brands and report updates to the VP of Asset Management
• Adapt to shifting priorities across all three brands with flexibility and professionalism

Data Entry & Recordkeeping

• Perform accurate, high‑volume data entry across spreadsheets, databases, and web platforms
• Maintain and update Excel workbooks used for tracking operational data across all three brands
• Audit records regularly to ensure accuracy and consistency across all brand files
• Assist with generating routine reports for leadership review

Financial & Billing Support

• Process invoices, receipts, and expense reports for each brand entity
• Assist with QuickBooks data entry, reconciliations, and basic bookkeeping tasks
• Track outstanding payments and follow up with vendors or clients as directed
• Support month‑end reporting and financial file organization
• Posting deposits: matching invoice payments, research through Stripe and/or OfficeRnD)

TECHNOLOGY & TOOLS

Candidates should be comfortable — or willing to quickly learn — the following platforms used across Brandon Holdings brands:

Productivity

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams)

Spreadsheets

Microsoft Excel

Accounting

QuickBooks Desktop / QuickBooks Online

Asset Management

OfficeRnD or similar property/asset management software

Communication

Email, Teams, Slack, and other collaboration tools

File Management

SharePoint, OneDrive, or Google Drive for cross‑brand document storage

Scheduling

Outlook Calendar, Google Calendar, or similar scheduling tools

General

Adobe Acrobat (PDF editing), DocuSign or similar e‑signature platforms

QUALIFICATIONS

Required

• 5+ years of experience in a secretarial, administrative assistant, or office coordinator role
• Strong proficiency in Microsoft Excel and the full Microsoft Office Suite
• Experience with QuickBooks for basic data entry and invoice processing
• Exceptional attention to detail and strong organizational habits
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and brands simultaneously without sacrificing accuracy
• Comfortable with high‑volume data entry and digital recordkeeping

Preferred

• Experience supporting operations across multiple business entities or locations
• Familiarity with OfficeRnD or similar property/asset management software
• Basic knowledge of accounting principles (A/P, A/R, reconciliations)
• Experience in coworking, hospitality, real estate, or membership‑based businesses