Pharmacy Operations & Events Coordinator

Anna Jaques Hospital; United States; On-site; USD 34,000 - 46,000; Full time

Job summary

Beth Israel Lahey Health is seeking an experienced administrative coordinator to support leadership across a division or department. The role requires coordinating administrative workflows, projects and staff with in-depth knowledge of hospital operations and policies.

Responsibilities include scheduling, meeting planning, drafting and editing complex documents, and producing high-level presentations. Strong MS Office skills and 3–5 years of relevant experience are essential for success.

Qualifications

• High School diploma or GED required.
• Associate's degree preferred.
• 3-5 years related work experience required.
• Advanced skills with Microsoft applications including Outlook, Word, Excel, PowerPoint or Access.

Responsibilities

• Screens telephone calls and access for high-level position(s) deciding which individuals need face to face meetings, which can be referred to other managers or when possible, resolves the situation.
• Schedules and prepares for diverse and complex appointments, meetings and travel arrangements.
• Oversees planning and preparation for committees. Distributes minutes, prepares agenda, materials and committee work.
• Plans, coordinates and makes recommendations in preparation for high-profile programs and events for the department.
• Independently composes and edits complex and sensitive correspondence, reports and documents for final approval by manager.
• Compiles, analyzes and summarizes data from multiple sources to create detailed complex documents, reports and high-level presentations.
• Completes department-specific responsibilities which are documented at the local level.

Skills

MS Office

Outlook

Word

Excel

PowerPoint

Access

Education

Associate's degree preferred

Job description

Beth Israel Lahey Health is seeking an experienced administrative coordinator to support leadership across a division or department. The role requires coordinating administrative workflows, projects and staff with in-depth knowledge of hospital operations and policies.

Responsibilities include scheduling, meeting planning, drafting and editing complex documents, and producing high-level presentations. Strong MS Office skills and 3–5 years of relevant experience are essential for success.