Pharma Meetings Planner — Global Event Logistics

Global Business Travel Group; Bismarck (ND); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Learning platform access

Inclusion groups

Career development opportunities

Job summary

Amex GBT is seeking an experienced pharmaceutical Event Planner in the United States. You will work with clients to understand meeting goals and lead program planning from contract execution to final billing, delivering exceptional customer service across travel programs.

You will coordinate logistics, manage vendor relationships, control costs, and ensure compliant contracts. The role requires travel up to 25% domestically and internationally and 2–5 years of pharma meeting experience.

Qualifications

• Passionate about project management, meetings management and client management experience.
• Experience working within budgets.
• Strong prioritization skills.
• Excellent written and verbal communication skills.
• Flexibility to travel internationally and domestically up to 25% of the time.
• 2-5 years managing pharmaceutical meetings.
• Experience with ToV and healthcare compliance.

Responsibilities

• Lead coordinating and implementing program logistics to achieve impact.
• Coordinate relationships with vendors and ensure high-quality selections.
• Ensure supplier contracts protect Amex GBT and client.
• Manage program costs, identify savings, review invoices, and handle client payments.
• Coordinate online registration and attendee communications for a user-friendly site.
• Oversee venue logistics, vendor performance, and support event staff.
• Conduct post-event debrief and develop briefing reports for clients.
• Develop service recovery plans and drive improvement goals.
• Maintain knowledge of technology/solutions (Cvent).

Skills

Project management

Meetings management

Client management

Budgeting

Prioritization

Communication

Travel flexibility

Tools

Cvent

Job description

Amex GBT is seeking an experienced pharmaceutical Event Planner in the United States. You will work with clients to understand meeting goals and lead program planning from contract execution to final billing, delivering exceptional customer service across travel programs.

You will coordinate logistics, manage vendor relationships, control costs, and ensure compliant contracts. The role requires travel up to 25% domestically and internationally and 2–5 years of pharma meeting experience.