Pharma Meetings Planner | Global Event Logistics

American Express Global Business Travel; Hartford (CT); On-site; USD 55,000 - 103,000; Full time

Job summary

American Express Global Business Travel in the United States is seeking a Pharmaceutical Event Planner to manage meeting programs from contract execution to final billing, delivering exceptional client service.

You will coordinate logistics, oversee vendor relationships (including Cvent), manage budgets, and ensure compliance and timely reporting. The role includes travel up to 25% and 2–5 years of pharmaceutical meetings experience.

Qualifications

• Passionate about project management, meetings management and client management experience.
• Experience working within budgets.
• Strong prioritization and communication skills.
• Flexibility to travel internationally and domestically up to 25%.

Responsibilities

• Lead program planning from contract execution to final billing with exceptional service.
• Coordinate logistics and vendor relationships using preferred partners.
• Ensure contracts protect Amex GBT and client interests.
• Manage program costs, identify savings, and handle invoicing and client payments.
• Define online registration needs and guide attendees through a user-friendly site.
• Oversee venue logistics, vendor performance, and event staff support.
• Debrief with clients and deliver comprehensive briefing reports post‑event.
• Develop service recovery plans and drive improvement goals.
• Maintain knowledge of technology solutions (Cvent).

Skills

Project management

Meetings management

Client management

Budgeting

Prioritization

Communication

Travel readiness

Tools

Cvent

Job description

American Express Global Business Travel in the United States is seeking a Pharmaceutical Event Planner to manage meeting programs from contract execution to final billing, delivering exceptional client service.

You will coordinate logistics, oversee vendor relationships (including Cvent), manage budgets, and ensure compliance and timely reporting. The role includes travel up to 25% and 2–5 years of pharmaceutical meetings experience.