Pharma Meeting Planner & Program Lead

Global Business Travel Group; Annapolis (MD); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Learning platform access

Job summary

Amex GBT in the United States is seeking a Pharmaceutical Event Planner to coordinate meetings from contract execution to final billing while delivering exceptional client service across travel programs. You will manage vendor relationships, control costs, oversee registration workflows, and ensure compliant, smooth events using Cvent, with travel up to 25%.

The role requires 2–5 years pharma meetings experience, strong communication, and budgeting skills in a dynamic environment.

Qualifications

• 2–5 years managing pharmaceutical meetings.
• Experience with ToV and healthcare compliance.
• Excellent written and verbal communication skills.

Responsibilities

• Lead coordinating and implementing program logistics to achieve impact.
• Coordinate vendor relationships and select high-quality vendors.
• Ensure supplier contracts protect Amex GBT and clients.
• Oversee program costs, review invoices, and handle client payments.
• Determine needs for online registration and manage attendee communications.
• Coordinate venue logistics and vendor performance; support event staff.
• Conduct post-event debriefs and provide briefing reports.
• Develop service recovery plans and drive improvements.
• Develop and maintain knowledge of technology/solutions (Cvent).

Skills

Project management

Meetings management

Client management

Budgeting

Communication skills

Travel readiness

Pharma meetings experience

ToV compliance

Healthcare compliance

Cvent

Tools

Cvent

Job description

Amex GBT in the United States is seeking a Pharmaceutical Event Planner to coordinate meetings from contract execution to final billing while delivering exceptional client service across travel programs. You will manage vendor relationships, control costs, oversee registration workflows, and ensure compliant, smooth events using Cvent, with travel up to 25%.

The role requires 2–5 years pharma meetings experience, strong communication, and budgeting skills in a dynamic environment.