Pharma Meeting Planner — Global Events, Budgets & Vendors

American Express Global Business Travel; Madison (WI); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits tailored to country

Travel perks

Access to learning platform (20,000+课程

Inclusion Groups

Job summary

Amex GBT in the United States is seeking a Pharmaceutical Event Planner to lead program planning from contract execution to final billing, delivering exceptional travel and meeting management services. You will collaborate with clients and internal teams to meet program goals, manage budgets, and ensure compliance across pharma events.

The role requires 2-5 years of pharmaceutical meetings experience, ability to travel up to 25%, and strong vendor management, communication, and problem-solving

Qualifications

• Project management and meetings management experience.
• Pharmaceutical meetings management experience (2-5 years).
• Budget management experience.
• Willingness to travel up to 25% internationally and domestically.
• Experience with ToV and healthcare compliance.

Responsibilities

• Lead coordinating and implementing program logistics to achieve impact.
• Conduct research and coordinate relationships with vendors to select high-quality vendors.
• Ensure supplier contracts are legally protective of both Amex GBT and client.
• Lead program costs, identify cost savings strategies, review invoices and report them to a reconciliation specialist.
• Determine program needs for online registration and assist event owners with attendee communications.
• Handle logistics with venue staff, coordinate vendor performance, and support event staff.
• Conduct program debrief with client and provide full briefing report post event.
• Develop service recovery plans for events and ensure improvement goals are achieved or exceeded.
• Develop and maintain knowledge of technology and/or software solutions (Cvent).

Skills

Project management

Meetings management

Client management

Budget management

Prioritization

Communication

Travel flexibility

Tools

Cvent

Job description

Amex GBT in the United States is seeking a Pharmaceutical Event Planner to lead program planning from contract execution to final billing, delivering exceptional travel and meeting management services. You will collaborate with clients and internal teams to meet program goals, manage budgets, and ensure compliance across pharma events.

The role requires 2-5 years of pharmaceutical meetings experience, ability to travel up to 25%, and strong vendor management, communication, and problem-solving