Pharma Meeting Planner: Global Events & Logistics Pro

American Express Global Business Travel; Olympia (WA); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Health insurance

Retirement programs

Parental leave

Adoption assistance

Wellbeing resources

Travel perks

Courses access

Job summary

Amex GBT is seeking a Pharmaceutical Event Planner in the United States. You will lead program planning from contract execution to final billing, delivering top-tier client service across travel programs and meetings.

The role requires 2–5 years of pharmaceutical meetings experience, strong budgeting, and excellent communication. Willingness to travel up to 25% domestically and internationally is essential.

Qualifications

• Passionate about project management, meetings management and client management experience.
• Experience working within budgets.
• Strong prioritization skills.
• Excellent written and verbal communication skills.
• Flexibility to travel internationally and domestically up to 25% of the time.
• 2-5 years managing pharmaceutical meetings.
• Experience with ToV and healthcare compliance.

Responsibilities

• Lead coordinating and implementing program logistics to achieve impact.
• Coordinate relationships with vendors and select high-quality vendors.
• Ensure supplier contracts protect Amex GBT and clients.
• Manage program costs, identify savings, review invoices, and handle payments.
• Oversee online registration and attendee communication for a smooth user experience.
• Coordinate venue logistics and vendor performance; support event staff.
• Provide post-event briefing reports and debrief with clients.
• Develop service recovery plans and drive improvement goals.
• Maintain knowledge of technology/solutions (Cvent).

Skills

Project management

Meetings management

Client management

Budget management

Prioritization

Communication

Travel readiness

Tools

Cvent

Job description

Amex GBT is seeking a Pharmaceutical Event Planner in the United States. You will lead program planning from contract execution to final billing, delivering top-tier client service across travel programs and meetings.

The role requires 2–5 years of pharmaceutical meetings experience, strong budgeting, and excellent communication. Willingness to travel up to 25% domestically and internationally is essential.