Pharma Global Meeting Planner & Logistics Lead

American Express Global Business Travel; United States; On-site; USD 55,000 - 103,000; Full time

Job summary

American Express Global Business Travel is seeking a pharmaceutical Event Planner in the United States to manage meeting programs from contract execution to final billing, delivering superior client service.

You will coordinate logistics, vendor relationships, registrations, and venue operations while ensuring compliance and cost control. Travel up to 25% may be required; your role centers on cross-functional teamwork and post-event debriefs.

Qualifications

• Passionate about project management, meetings management and client management.
• Experience working within budgets and managing program costs.
• 2-5 years managing pharmaceutical meetings and experience with ToV/healthcare compliance.

Responsibilities

• Lead coordinating and implementing program logistics from contract execution to final billing.
• Coordinate relationships with vendors to ensure high-quality services.
• Ensure contracts protect Amex GBT and clients and review invoices.
• Manage program costs, identify savings, and handle client payment requirements.
• Set program needs for online registration and ensure data capture.
• Oversee venue logistics, vendor performance, and event staff support.
• Provide post-event briefing reports and develop service recovery plans.
• Develop knowledge of technology solutions (Cvent).

Skills

Project management

Meetings management

Client management

Budget management

Prioritization

Communication skills

Travel flexibility

Pharmaceutical meetings experience

Tools

Cvent

Job description

American Express Global Business Travel is seeking a pharmaceutical Event Planner in the United States to manage meeting programs from contract execution to final billing, delivering superior client service.

You will coordinate logistics, vendor relationships, registrations, and venue operations while ensuring compliance and cost control. Travel up to 25% may be required; your role centers on cross-functional teamwork and post-event debriefs.