Pharma Meeting Planner - Global Events & Budgets

Global Business Travel Group; Topeka (KS); On-site; USD 55,000 - 103,000; Full time

Job summary

Amex GBT is seeking a pharmaceutical Event Planner to lead program planning from contract execution to final billing, delivering exceptional service on travel programs.

The role requires strong project and client management, budget control, vendor coordination, and travel up to 25% internationally and domestically.

This position emphasizes compliance and uses Cvent and related tools to optimize registration and reporting.

Qualifications

• Experience in project management, meetings management and client management.
• Experience working within budgets.
• Strong prioritization skills.
• Excellent written and verbal communication.
• Willingness to travel domestically and internationally up to 25%.
• 2–5 years managing pharmaceutical meetings.
• Experience with ToV and healthcare compliance.

Responsibilities

• Lead coordinating and implementing program logistics to achieve impact.
• Research and coordinate relationships with vendors, selecting high-quality vendors.
• Ensure supplier contracts protect Amex GBT and client.
• Lead program costs, identify cost savings, review invoices and coordinate payments.
• Determine program needs for online registration and assist attendees with registration.
• Handle logistics with venue staff and coordinate vendor performance.
• Conduct program debrief with client and provide briefing report post event.
• Develop service recovery plans and drive improvement goals.
• Develop and maintain knowledge of technology/solutions (Cvent).

Skills

Project management

Budgeting

Prioritization

Communication

Travel readiness

Pharma meetings

Tools

Cvent

Job description

Amex GBT is seeking a pharmaceutical Event Planner to lead program planning from contract execution to final billing, delivering exceptional service on travel programs.

The role requires strong project and client management, budget control, vendor coordination, and travel up to 25% internationally and domestically.

This position emphasizes compliance and uses Cvent and related tools to optimize registration and reporting.