Pharma Meetings Planner | Global Events & Logistics

Global Business Travel Group; Frankfort (KY); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Access to learning platform

Inclusion Groups and community

Job summary

Amex GBT is seeking a pharmaceutical Event Planner in the United States to lead program planning from contract through final billing, delivering exceptional client service on travel programs. You will coordinate vendors, manage costs, and ensure compliant contracts while supporting registration and on-site logistics.

Travel up to 25% and collaboration with cross-functional teams are essential. 2–5 years in pharma meetings and ToV/healthcare compliance experience are preferred for success in this

Qualifications

• Passionate about project management, meetings management and client management experience.
• Experience working within budgets and strong prioritization skills.
• Excellent written and verbal communication skills.
• Willingness to travel internationally and domestically up to 25%.
• 2-5 years managing pharmaceutical meetings.
• Experience with ToV and healthcare compliance.

Responsibilities

• Lead program logistics from contract execution to final billing.
• Coordinate vendor relationships to select high-quality vendors.
• Ensure contracts protect Amex GBT and client interests.
• Lead program costs, identify savings, review invoices, and reconcile.
• Set online registration needs and communicate with attendees.
• Coordinate venue logistics and vendor performance; support event staff.
• Conduct post-event briefing reports and develop improvement plans.
• Maintain knowledge of technology/solutions (Cvent).

Skills

Project management

Meetings management

Client management

Budgeting

Communication

Travel readiness

Tools

Cvent

Job description

Amex GBT is seeking a pharmaceutical Event Planner in the United States to lead program planning from contract through final billing, delivering exceptional client service on travel programs. You will coordinate vendors, manage costs, and ensure compliant contracts while supporting registration and on-site logistics.

Travel up to 25% and collaboration with cross-functional teams are essential. 2–5 years in pharma meetings and ToV/healthcare compliance experience are preferred for success in this