Global Pharma Meeting & Events Planner

American Express Global Business Travel; Salt Lake City (UT); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Learning platform access

Inclusion groups

Job summary

American Express Global Business Travel is seeking a Pharmaceutical Event Planner to lead program planning from contract execution to final billing while delivering exceptional travel services for clients.

You’ll collaborate with clients and teams, manage budgets, negotiate with vendors, coordinate registrations, and ensure compliance. Willingness to travel up to 25% is required; 2–5 years pharma meetings experience preferred.

Qualifications

• Requires strong project management, meetings management and client management experience.
• Experience managing budgets and travel programs.
• Excellent written and verbal communication skills; ability to collaborate with vendors and clients.

Responsibilities

• Lead program logistics from contract execution to final billing.
• Coordinate vendor relationships and ensure high-quality suppliers.
• Manage costs, identify savings, review invoices and handle client payments.
• Coordinate online registrations and communication to attendees.
• Liaise with venue staff and coordinate vendor performance.
• Conduct program debriefs and provide briefing reports post-event.
• Develop service recovery plans and improve event outcomes.
• Maintain knowledge of technology and software solutions (Cvent).

Skills

Project management

Meetings management

Client management

Budget management

Prioritization

Communication

Willingness to travel

Pharmaceutical meetings

ToV & healthcare compliance

Job description

American Express Global Business Travel is seeking a Pharmaceutical Event Planner to lead program planning from contract execution to final billing while delivering exceptional travel services for clients.

You’ll collaborate with clients and teams, manage budgets, negotiate with vendors, coordinate registrations, and ensure compliance. Willingness to travel up to 25% is required; 2–5 years pharma meetings experience preferred.