Global Pharma Meeting Planner | Events & Compliance

American Express Global Business Travel; New York (NY); On-site; USD 55,000 - 103,000; Full time

Job summary

Amex GBT is seeking a Pharmaceutical Event Planner in the United States to manage client programs from contract execution to final billing, delivering travel-focused meetings with meticulous service and a client-centric mindset.

You will lead logistics, vendor relations, online registration, cost control, and post-event debriefs, with travel up to 25% and a focus on compliance, ToV guidance, and clear cross-functional communication.

Qualifications

• Experience in project management and meetings planning for pharma events.
• Ability to manage client relationships and budgets.
• Strong written and verbal communication and prioritization skills.
• Willingness to travel internationally and domestically up to 25%.
• Experience with ToV and healthcare compliance.

Responsibilities

• Lead coordinating and implementing program logistics to achieve impact
• Conduct research and coordinate relationships with vendors, using preferred relationships to ensure high-quality vendors
• Ensure supplier contracts protect Amex GBT and clients
• Lead program costs, identify savings, review invoices, and handle client payments as defined
• Determine program needs for on-line registration and assist attendees with a user-friendly registration site
• Handle logistics with venue staff and coordinate vendor performance
• Conduct program debrief with client and provide briefing report post event
• Develop service recovery plans and drive improvement goals
• Develop and maintain knowledge of technology solutions (Cvent)

Skills

Project management

Meetings management

Client management

Budget management

Prioritization

Communication skills

Travel flexibility

Pharmaceutical meetings

ToV and healthcare compliance

Tools

Cvent

Job description

Amex GBT is seeking a Pharmaceutical Event Planner in the United States to manage client programs from contract execution to final billing, delivering travel-focused meetings with meticulous service and a client-centric mindset.

You will lead logistics, vendor relations, online registration, cost control, and post-event debriefs, with travel up to 25% and a focus on compliance, ToV guidance, and clear cross-functional communication.