Pharma Meeting Planner | Global Events & Logistics

Global Business Travel Group; Cheyenne (WY); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Parental leave

Adoption assistance

Wellbeing resources

Job summary

Amex GBT in the United States is seeking a Pharmaceutical Event Planner to lead program planning from contract execution to final billing, delivering exceptional service on travel programs.

You will coordinate vendors, manage budgets, and oversee registration sites while ensuring regulatory and ToV compliance. Domestic and international travel up to 25% is expected as part of fulfilling client needs.

Qualifications

• Passionate about project management, meetings management and client management experience.
• Experience working within budgets.
• Strong prioritization skills.
• Excellent written and verbal communication skills.
• Flexibility to travel internationally and domestically up to 25%.
• 2-5 years managing pharmaceutical meetings.
• Experience with ToV and healthcare compliance.

Responsibilities

• Lead coordinating and implementing program logistics to achieve impact.
• Conduct research and coordinate relationships with vendors, using preferred relationships to select high-quality vendors.
• Ensure supplier contracts are legally protective of Amex GBT and client.
• Lead program costs, identify cost savings strategies, review invoices and report them to a reconciliation specialist.
• Handle client's payment requirements as defined per program or account.
• Determine program needs for online registration and assist event owners with attendee communication.
• Ensure a user-friendly registration site that captures all vital data.
• Handle logistics with venue staff, coordinate vendor performance, and assist event staff.
• Conduct program debrief with client and provide full briefing report post event.
• Develop service recovery plans for events and ensure improvement goals are met.
• Develop and maintain knowledge of technology/solutions (Cvent).

Skills

Project management

Meetings management

Client management

Budgeting

Communication

Cvent

Healthcare compliance

Tools

Cvent

Job description

Amex GBT in the United States is seeking a Pharmaceutical Event Planner to lead program planning from contract execution to final billing, delivering exceptional service on travel programs.

You will coordinate vendors, manage budgets, and oversee registration sites while ensuring regulatory and ToV compliance. Domestic and international travel up to 25% is expected as part of fulfilling client needs.