Global Pharma Meeting Planner & Events Lead

Global Business Travel Group; Montpelier (VT); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Health insurance

Retirement programs

Parental leave

Adoption assistance

Wellbeing resources

Job summary

Amex GBT is seeking a pharmaceutical Event Planner in the United States to work with clients, lead program planning from contract execution to final billing, and deliver exceptional service on travel programs.

You will coordinate logistics, manage vendor relationships, ensure compliant contracts, monitor costs, and provide post-event briefings. Travel up to 25% may be required; strong communication and budgeting experience are essential.

Qualifications

• Passionate about project management, meetings management and client management experience.
• Experience working within budgets.
• Strong prioritization skills.
• Excellent written and verbal communication skills.
• Flexibility to travel internationally and domestically up to 25% of the time.
• 2-5 years managing pharmaceutical meetings.
• Experience with ToV and healthcare compliance.

Responsibilities

• Lead coordinating and implementing program logistics to achieve impact.
• Conduct research and coordinate relationships with vendors, making use of preferred relationships to ensure the selection of high-quality vendors.
• Ensure supplier contracts are legally protective of both Amex GBT and client.
• Lead program costs, identify cost savings strategies, review all invoices and report them to a reconciliation specialist to ensure accurate charges, and handle client's payment requirements as defined per program or account.
• Determine program needs for on-line registration and assist event owners with communication to attendees, ensuring a user-friendly registration site that captures all vital data.
• Handle logistics with venue staff, coordinate vendor performance, and act as a resource for event staff.
• Conduct program debrief with client and provide full briefing report post event.
• Develop service recovery plans for events and ensure improvement goals are achieved or exceeded.
• Develop and maintain knowledge of technology and/or software solutions (Cvent)

Skills

Project management

Meetings management

Client management

Budgets

Prioritization

Communication

Travel flexibility

Pharma meetings experience

ToV & healthcare compliance

Education

2-5 years pharma meetings

Job description

Amex GBT is seeking a pharmaceutical Event Planner in the United States to work with clients, lead program planning from contract execution to final billing, and deliver exceptional service on travel programs.

You will coordinate logistics, manage vendor relationships, ensure compliant contracts, monitor costs, and provide post-event briefings. Travel up to 25% may be required; strong communication and budgeting experience are essential.