Pharma Meetings Lead | Global Event Planning & Travel

Global Business Travel Group; Helena (MT); On-site; USD 55,000 - 103,000; Full time

Job summary

Amex GBT in the United States is seeking a Pharmaceutical Event Planner to collaborate with clients and guide program planning from contract execution to final billing, delivering exceptional travel program services.

You will lead logistics, coordinate vendors, ensure compliant contracts, manage costs and registration, and support post-event briefings, with travel up to 25% as needed.

Qualifications

• Passionate about project and meetings management with client focus.
• Experience managing pharmaceutical meetings budgets.
• Strong prioritization and time-management skills.
• Excellent written and verbal communication.
• Willing to travel up to 25% domestically and internationally.
• 2–5 years of pharmaceutical meetings experience.
• Experience with ToV and healthcare compliance.

Responsibilities

• Lead program logistics to achieve impact.
• Research and coordinate vendor relationships for high-quality vendors.
• Ensure contracts protect Amex GBT and the client.
• Manage program costs, identify savings, review invoices, and coordinate billing.
• Oversee online registration and attendee communications.
• Coordinate venue logistics and vendor performance; support event staff.
• Debrief with client and provide briefing report post event.
• Develop service recovery plans and drive continuous improvement.
• Maintain knowledge of technology solutions (Cvent).

Skills

Project management

Budget management

Prioritization

Communication skills

Travel willingness

Pharmaceutical meetings

ToV & healthcare compliance

Vendor relationships

Tools

Cvent

Job description

Amex GBT in the United States is seeking a Pharmaceutical Event Planner to collaborate with clients and guide program planning from contract execution to final billing, delivering exceptional travel program services.

You will lead logistics, coordinate vendors, ensure compliant contracts, manage costs and registration, and support post-event briefings, with travel up to 25% as needed.