Pharma Meetings Planner - Global Events & Budgets

American Express Global Business Travel; Trenton (NJ); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Job summary

American Express Global Business Travel is seeking a pharmaceutical Event Planner to lead program planning from contract execution to final billing, delivering unparalleled levels of customer service on travel programs.

You will coordinate logistics, manage budgets, negotiate with vendors, and ensure compliance across pharma meetings, with travel opportunities both internationally and domestically up to 25%.

Qualifications

• Passionate about project management, meetings management and client management experience.
• Experience working within budgets.
• Strong prioritization skills.
• Excellent written and verbal communication skills.
• Flexibility to travel internationally and domestically up to 25%.
• 2-5 years managing pharmaceutical meetings.
• Experience with ToV and healthcare compliance.

Responsibilities

• Lead coordinating and implementing program logistics to achieve impact.
• Conduct research and coordinate relationships with vendors, ensuring high-quality vendors.
• Ensure supplier contracts protect Amex GBT and clients.
• Lead program costs, identify savings, review invoices and report to reconciliation specialist.
• Determine program needs for online registration and assist attendees with a user-friendly site.
• Handle logistics with venue staff and coordinate vendor performance.
• Conduct program debrief with client and provide briefing report post event.
• Develop service recovery plans and maintain knowledge of tech solutions (Cvent).

Skills

Project management

Meetings management

Client management

Budgeting

Prioritization

Communication

Travel coordination

Pharma meetings

ToV compliance

Tools

Cvent

Job description

American Express Global Business Travel is seeking a pharmaceutical Event Planner to lead program planning from contract execution to final billing, delivering unparalleled levels of customer service on travel programs.

You will coordinate logistics, manage budgets, negotiate with vendors, and ensure compliance across pharma meetings, with travel opportunities both internationally and domestically up to 25%.