Pharma Executive Meetings & Programs Lead

American Express Global Business Travel; Annapolis (MD); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Professional development

Job summary

American Express Global Business Travel is seeking an experienced Pharma Meeting Planner to manage executive-level programs. You will coordinate timelines, vendors, and contracts, ensuring accurate billing and forecasting while communicating effectively with C-Suite clients.

The role requires advanced presenting skills, strong IT collaboration, and willingness to travel up to 40%. A 4-year degree and CMP are preferred. US-based base salary is disclosed in the posting.

Qualifications

• 5-7 years pharma meeting planning experience, with at least 3 years supporting Executive/C-Suite meetings.
• 4-year degree preferred; CMP designation preferred.
• Ability to communicate efficiently with C-Suite level clients.
• Ability to work accurately and timely to meet deadlines.
• Advanced proficiency in Microsoft Word and Excel.
• Experience with meeting industry technology (CVENT) preferred.
• Advanced oral and written presentation skills required.
• Willingness to travel 25-40%.

Responsibilities

• Establish project timeline and workflow with client and suppliers.
• Run program from contract turnover to final bill completion.
• Negotiate hotel, DMC, air, and third-party contracts; monitor policies.
• Coordinate IT requirements and client web needs for programs.
• Attend site inspections and conduct program debriefs with client.
• Support final billing and ensure accurate invoices and forecasting.
• Participate in client presentations and propose process improvements.
• Forecast program finances and update business systems with accurate data.
• Oversee program budget, track expenses, and report changes to clients.

Skills

C-Suite communication

Time management

Presentation skills

Professional image

Travel readiness

Pharma meeting planning

Education

4-year degree

CMP designation (preferred)

Tools

CVENT

Microsoft Word

Microsoft Excel

Job description

American Express Global Business Travel is seeking an experienced Pharma Meeting Planner to manage executive-level programs. You will coordinate timelines, vendors, and contracts, ensuring accurate billing and forecasting while communicating effectively with C-Suite clients.

The role requires advanced presenting skills, strong IT collaboration, and willingness to travel up to 40%. A 4-year degree and CMP are preferred. US-based base salary is disclosed in the posting.