Pharma Executive Meeting Program Lead

American Express Global Business Travel; Pierre (SD); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Learning platform access

Inclusion Groups

Job summary

American Express Global Business Travel seeks an experienced meetings professional to lead pharma program planning for executive-level meetings across the US. You will manage timelines, supplier contracts, budgets, billing, and client communications, with travel 25-40% expected.

The role requires 5–7 years pharma meeting planning experience, 3+ years supporting C-Suite, a 4-year degree (CMP preferred), and advanced Word/Excel skills. CVENT experience is a plus.

Qualifications

• 5–7 years pharma meeting planning experience with at least 3 years supporting Executive level/C-Suite meetings.
• 4-year degree preferred; CMP designation preferred.
• Ability to communicate efficiently with C-Suite level clients.
• Advanced MS Word and Excel skills; experience with meeting industry tech (CVENT) is a plus.

Responsibilities

• Establish project timelines and workflow with clients and suppliers for timely program details.
• Run programs from contract turnover to final bill using the business management system.
• Negotiate hotel, DMC, air, and third-party contracts; track cancellations and attrition.
• Coordinate IT, site inspections, and client briefings; participate in client presentations as needed.
• Forecast programs, manage budgets, audit billing, and report expenses to clients.

Skills

Executive-level comms

Meeting planning

Analytical skills

Presentation skills

Travel readiness

Education

4-year degree

CMP designation

Tools

Microsoft Word

Microsoft Excel

CVENT

Job description

American Express Global Business Travel seeks an experienced meetings professional to lead pharma program planning for executive-level meetings across the US. You will manage timelines, supplier contracts, budgets, billing, and client communications, with travel 25-40% expected.

The role requires 5–7 years pharma meeting planning experience, 3+ years supporting C-Suite, a 4-year degree (CMP preferred), and advanced Word/Excel skills. CVENT experience is a plus.