Executive Meeting Program Lead for Global Pharma & C-Suite

American Express Global Business Travel; United States; On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Health and welfare insurance plans

Retirement programs

Parental leave

Adoption assistance

Wellbeing resources

Travel perks

Job summary

Amex GBT seeks a seasoned pharma meeting planner to lead executive-level meetings for global pharmaceutical clients. You will manage end-to-end programs, coordinate with suppliers, IT, and accounting, and ensure precise budgeting and billing. Strong presentation skills and C-Suite communication are essential.

The role requires 5–7 years in pharma meeting planning, a 4-year degree, CMP is preferred, and travel 25–40%. Based in the United States, with base salary range disclosed.

Qualifications

• 5–7 years pharma meeting planning experience with at least 3 years supporting Executive level/C-Suite meetings.
• 4-year degree preferred.
• CMP designation preferred.
• Ability to communicate efficiently with C-Suite level clients.
• Advanced oral and written presentation skills required.

Responsibilities

• Establish workflow schedule with client and suppliers to ensure timely handling of program details.
• Run program from contract turnover to final bill completion using business program management system.
• Handle and negotiate hotel needs, DMC, air and third-party contracts.
• Monitor attrition, cancellations, and ensure contracted services are performed.
• Coordinate IT support and client web requirements for assigned programs.
• Attend site inspections if needed and conduct program debriefs with the client.
• Collaborate with accounting to finalize billing and invoicing.
• Forecast program finances and update management systems with accurate data.
• Track expenses and communicate changes to clients on a regular basis.

Skills

Pharma meeting planning

Executive level support

Budget forecasting

C-Suite communication

Presentation skills

Education

4-year degree preferred

CMP designation preferred

Tools

CVENT

Microsoft Word

Microsoft Excel

Job description

Amex GBT seeks a seasoned pharma meeting planner to lead executive-level meetings for global pharmaceutical clients. You will manage end-to-end programs, coordinate with suppliers, IT, and accounting, and ensure precise budgeting and billing. Strong presentation skills and C-Suite communication are essential.

The role requires 5–7 years in pharma meeting planning, a 4-year degree, CMP is preferred, and travel 25–40%. Based in the United States, with base salary range disclosed.