Pharma Executive Meeting Program Lead

American Express Global Business Travel; Boise (ID); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Learning & development access

Job summary

American Express Global Business Travel is seeking an experienced pharma meeting planner to manage executive-level programs in the United States. You will coordinate timelines, budgets, contracts, and cross-functional teams to ensure seamless delivery from contract turnover to final billing.

The role requires 5-7 years in pharma meetings, with at least 3 years supporting C-Suite executives. Strong presentation, communication, and analytical skills are essential, along with a willingness to

Qualifications

• 5-7 years pharma meeting planning experience with at least 3 years supporting Executive level/C-Suite meetings.
• 4-year degree preferred; CMP designation preferred.
• Ability to communicate efficiently and expertly with C-Suite level clients.
• Ability to work accurately and timely – to meet deadlines.
• Demonstrate strong skills for technology and/or software solutions and analytical skills required.
• Microsoft Word and Excel experience – Advanced level
• Experience with meeting industry technology preferred (CVENT)
• Advanced oral and written presentation skills required.
• Present a polished and professional image consistent with organizational expectations.
• Availability to travel 25-40%.

Responsibilities

• Establish workflow schedule with client and suppliers to facilitate timely and accurate handling of all program details.
• Run program from contract turnover meeting to final bill completion using PM system.
• Negotiate hotel, DMC, air and third-party contracts; monitor attrition and cancellation policies.
• Coordinate IT support and client web requirements for assigned programs.
• Attend site inspections and conduct program debriefs with client.
• Collaborate with accounting on final billing and ensure accuracy of invoicing.
• Support client presentations and propose process improvements as needed.
• Forecast programs and update financial systems with accurate data.
• Manage overall program budget, track expenses, and report changes to clients.
• Forecast overall program finances with leadership and ensure monthly tracking.

Skills

Executive communication

Project management

Deadline adherence

Analytical skills

Presentation skills

Education

4-year degree

CMP designation

Tools

CVENT

Microsoft Word

Excel

Job description

American Express Global Business Travel is seeking an experienced pharma meeting planner to manage executive-level programs in the United States. You will coordinate timelines, budgets, contracts, and cross-functional teams to ensure seamless delivery from contract turnover to final billing.

The role requires 5-7 years in pharma meetings, with at least 3 years supporting C-Suite executives. Strong presentation, communication, and analytical skills are essential, along with a willingness to